City of Red Bud City Council met Oct. 2.
Here are the minutes provided by the council:
The City Council of Red Bud, Randolph County, Illinois met on Monday, October 2, 2023, at 6:00 P.M. at Red Bud City Hall, City Council Chambers.
Members Present: Mayor Susan Harbaugh, Ben Schwartzkopf, Curt Guebert, Mike Rheinecker, Bill Hanebutt, Jeremy DeMond, Rodney Nevois, Kyle Donjon, Alan Piel
Members Absent: None
Others Present: City Attorney Rebecca Cooper, City Superintendent Josh Eckart, Code Administrator/City Engineer Jeff Mueller, Police Chief John Brittingham, City Clerk Joanne Cowell, Admin. Assist. Pam Poetker
I. Pledge of Allegiance
II. Call to Order at 6:00 P.M. by Mayor Harbaugh
III. Roll Call by City Clerk Joanne Cowell
IV. Approval of Financial Statements
Motion made by Council Member Nevois, seconded by Council Member Rheinecker to approve the Financial Statements as presented and file for audit. The vote was as follows: Schwartzkopf, aye: Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, Aye; Nevois, aye; Donjon, aye, Piel, aye. Motion carried.
V. Approval of Estimated and Listed Bills
Motion made by Council Member Hanebutt, seconded by Council Member Nevois, to approve the estimated and listed bills. The vote was as follows: Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye. Motion carried.
VI. Consideration of any Additional Bills
None
VII. Correspondence and Public Guest Comments
A. Domestic Violence Prevention Center – Proclamation to Designate October as Domestic Violence Prevention Month
Mayor Harbaugh read and signed the Proclamation designating October as “Domestic Violence Awareness Month.” Kay Clements, a 25-year volunteer with the Violence Prevention Center, whose high school age daughter was shot and killed by her boyfriend, gave some basic facts about domestic and dating violence. She goes to the local high schools to make students aware of domestic violence and that help is available. She also thanked the four Girl Scout units, who helped her tie the purple awareness ribbons on the trees and lamp posts.
VIII. Consent Agenda—Items Originated at Committee Level
Please note: Items with ** were removed from the consent agenda.
Consent Agenda – Items Originated at Committee Level as Indicated in ( )
A. City Council Meeting Minutes
Approval of minutes from the September 5, 2023, council meeting
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
B. F’23 Audit Results (Finance)
Authorization to approve and file the FY’23 Annual Audit
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
C. Request from Chamber to Use Picnic Tables at Ratz Park (Cultural)
Approval of authorization of the request from the Chamber of Commerce to use the picnic tables from Ratz Park #2, less fee, for the Hops & Hogs Brew-B Que Fest on September 22-24, 2023, at City Halll Park
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
D. Request from First Pentecostal Church to Hand Out Cookies at Four-Way (Cultural)
Approval of authorization of the request from the First Pentecostal Church of Red Bud to hand out free cookies at the four-way on September 23, 2023
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
E. Request from Chamber of Commerce for Holiday Happenings Weekend (Cultural)
Authorization of approval of the request from the Chamber of Commerce to reserve the city parking lot, closure of the first block of W. South First Street, have the utility department supply temporary electric, trash cans and barricades for the street, on November 18-19, 2023, for Holiday Happenings.
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
F. Request from Chamber to Reserve Lincoln Park Pavilion #1 (Cultural) Authorization of approval of request from the Chamber of Commerce to reserve Lincoln Park Pavilion #1, less fee, have the utility Department supply temporary electric and extra trash cans for Movie Night/Trunk or Treat, on October 28, 2023
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
G. Request from the VFW to Collect at Four-Way for Poppy Day (Cultural) Approval of authorization of the request from the VFW to collect at the four way on May 24, 2024, 3:00-7:00 P.M. for Poppy Day
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
H. Request from Chamber of Commerce for Pop-Up Vendors on Witches Night Out (Cultural)
Approval of authorization of the request from the Chamber of Commerce to allow pop-up vendors on Witches Night Out on October 26, 2023
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
I. Request for Sewer Adjustment – 302 Charles Street (Public Works) Approval of authorization to issue a sewer credit of $65.96, to Steven Heise at 302 Charles Street, for a sprinkler which was accidentally left running. The water did not enter the sewer system.
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
J. Bids for Truck #18 Replacement (Public Works)
Approval of authorization to request bids to replace truck #18 (2001 dump truck)
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
K. Scott Becker’s 6-Month Probationary Period (Public Works)
Approval of authorization to end Scott Becker’s six-month probationary period, effective September 27, 2023
Motion made by Council Member Hanebutt, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through K, removing item D and adding it as IX.F.3 to the Cultural Committee Agenda. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.
IX. Reports of Standing Committee, Departments and Other Committees, Boards & Commissions
A. Finance Committee - Meeting September 18, 2023
1. CDs and Investment Opportunities
The October maturing CDs will be reviewed at the October committee meeting.
B. Personnel Committee - Meeting September 18, 2023
Nothing to report
C. Public Health & Safety Committee - Meeting September 18, 2023
1. In Car and Body Cameras – Updated Quote
Motion made by Council Member Hanebutt, seconded by Council Member Donjon, to authorize approval to order car and body cameras from Midwest Public Safety and installation by Roy Walker Communications, NTE $42,000 total. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, aye. Motion carried.
D. Public Works Committee - Meeting September 18, 2023
1. SW Central Water Plant Operators Training Request – Chad Grohman and Derek Allen
Motion made by Council Member Guebert, seconded by Council Member Rheinecker, to authorize approval to send Chad Grohman and Derek Allen to training entitled “Southwest Central Water Pant Operators Association October 2023 Meeting” on October 19, 2023, in Dupo, IL; transportation is required. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye. Motion carried.
E. Zoning Committee - Meeting September 18, 2023
Nothing to report
F. Cultural Committee - Meeting September 18, 2023
1. ComWell Request to Use Ratz Park #1 and Reserve Parking Lot, Less Fee
Motion made by Council Member Schwartzkopf, seconded by Council Member Piel, to authorize approval of the request from ComWell to reserve Ratz Park #1 on October 27, 2023, 7:00 A.M. – 4:00 P.M., less fee, for a Special Olympics Motor Activity Training Program and reserve the parking spaces nearest the pavilion (cones needed). The vote was as follows: Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye. Motion carried.
2. Request from Red Bud Fire Depart. to Use City Park - October 21, 2023
Motion made by Council Member Schwartzkopf, seconded by Council Member DeMond, to authorize approval of the request from the Red Bud Fire Department to reserve City Hall Park on October 21, 2023, for their annual family day. The vote was as follows: Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye. Motion carried.
3. Request from First Pentecostal Church to Hand Out Cookies at Four Way (Removed from Consent Agenda, Item D)
Motion made by Council Member Schwartzkopf, seconded by Council Member Piel, to authorize approval of the request from the First Pentecostal Church to hand out free cookies at the 4-way on September 23, 2023. The vote was as follows: Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, nay; Hanebutt, aye; DeMond, aye; Nevois, aye; Piel, aye. Motion carried with a seven – aye, one – nay vote.
G. Executive Session Minutes Review Committee – No Meeting
The committee will meet on Monday, October 16, 2023
H. Planning Commission – Meeting September 13, 2023
1. Variance to Reduce Setbacks for Red Bud Business Park – Ord. No. 1526
Motion made by Council Member Piel, seconded by Council Member Nevois, to authorize approval of ORDINANCE NO. 1526 “AN ORDINANCE GRANTING A VARIANCE UNDER TITLE XVII, CHAPTER 173 OF THE CITY OF RED BUD CODE OF ORDINANCES 2021” regarding setbacks for the Red Bud Business Park. The vote was as follows: Schwartzkopf, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye. Motion carried.
I. Economic Development Commission –No Meeting
Nothing to report
J. Recreational Facilities Committee – Meeting September 18, 2023
Nothing to report
K. Parks and Recreation Committee –Meeting September 6, 2023
1. Muskets Homecoming Requests
Motion made by Council Member Donjon, seconded by Council Member Schwartzkopf, to authorize approval of the 2023 Musket Football Homecoming Weekend requests. The vote was as follows: Guebert, aye; Rheinecker, aye Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye. Motion carried.
X. Old Business
None
XI. New Business
A. Review of October Calendar
A special council meeting will likely be held after committee meetings on October 16, 2023.
B. Other Comments
Council Member Donjon noted that there is an article in the IML Review that Mayor Harbaugh has been named Vice President of the IML Board.
Jeff Mueller noted that the splash pad bids will be opened Wednesday, October 4, 2023, at the utility office and he will email the results. He intends to add the recommendation to the special meeting agenda on October 16, 2023.
Council Member Schwartzkopf questioned the vandalism at the sports complex. Council Member Donjon said there was damage to the restrooms. The park board is discussing budgeting for cameras at the sports complex and Lion’s Park.
C. Adjournment
Motion made at 6:19 P.M. by Council Member Hanebutt, seconded by Council Member Guebert, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.
https://www.cityofredbud.org/uploads/3/8/4/1/38410823/council_meeting_100223.pdf
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