South West Illinois News

City of Pinckneyville City Council met April 8.

Here are the minutes provided by the council:

ROLL CALL

Mayor Spencer called the regular meeting of the Pinckneyville City Council to order at 6:00 p.m. in the Council Chambers, City Hall. Members present: Commissioners Kevin B. Hicks, Joshua L. Kuhnert, Sammy D. Peradotta, William B. Stotlar, and Mayor Robert L. Spencer. Mayor Spencer declared a quorum present. Mayor Spencer announced the agenda was set. Administrative staff present: City Clerk Melissa Kellerman, City Attorney Don Bigham, Fire Chief Jim Gielow, and Utility Superintendent Brad Boulton. The Pledge of Allegiance was led by Commissioner Stotlar.

PREVIOUS MINUTES

Commissioner Stotlar made a motion to approve the minutes of the March 25, 2024, regular council meeting. The motion was seconded by Commissioner Kuhnert. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

TREASURER’S REPORT

Commissioner Stotlar reviewed the treasurer’s report and stated that Total Gross Payroll was $569,585.26 for the payroll period ending March 2024, up from last year. He stated that the regular hours of 20,054 and overtime hours of 543 were both up from last year. Commissioner Stotlar made a motion to approve the treasurer’s report. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

ACCOUNTS PAYABLE

Commissioner Stotlar made a motion to approve the accounts payable with two additional invoices: IMGA in the amount of $62,530.92 and O’Reillys in the amount of $322.04. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

CORRESPONDENCE

Commissioner Hicks thanked the Pinckneyville Police Department for directing traffic today as many people travelled to or through Pinckneyville for the solar eclipse. He also thanked the Park Department and Commissioner Kuhnert for the condition of the city park for visitors during the solar eclipse, stating he had several compliments about the cleanliness of bathrooms and manicured park. Commissioner Peradotta stated he heard many who went to the city park to observe the solar eclipse, had either planned to go out there or just stopped because they were tired of the traffic.

Commissioner Kuhnert stated the pamphlets on pipeline safety will be mailed out this week and the City requests everyone to return the gas survey cards. If a target number of responses are received, it can eliminate the second mailing, saving the City a considerable amount of money.

Commissioner Kuhnert then reminded the public that during the spring wet season, the City sees homes get sewer backed up due to high water flow and sewer blockages. Most are due to a collection of wipes, towels, garments, diapers, rags, etc. being flushed down toilets. City Code 53.23 – Use of Public Sewers – states these items should not be put into the City sewer system and he stated the City is not responsible for flushed items. Jeff Egbert from the Pinckneyville Press-DuQuoin Weekly asked what area had recently seen sewer back up and Commissioner Kuhnert responded it was in the fairground/pool area.

RESOLUTION NO. R-2024-22 APPROVING AND AUTHORIZING THE POSTING OF AN AUTHORIZED PARKING ONLY SIGN WITHIN THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS – NORTH SIDE OF PERRY COUNTY COURTHOUSE

Commissioner Hicks presented Resolution No. R-2024-22, a resolution approving and authorizing the posting of an Authorized Parking Only Sign within the City of Pinckneyville, Perry County, Illinois – North side of Perry County Courthouse along Jackson Street. He stated this will be in effect during business hours on days when the courthouse is open. Commissioner Hicks made a motion to approve Resolution No. R-2024-22. Commissioner Stotlar seconded the motion. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

APPROVE QUOTE FROM EGYPTIAN SEALCOATING TO SEAL PARK WALKING TRACK

Commissioner Kuhnert requested approval of a quote from Egyptian Sealcoating in the amount of $5,212.27 to seal the park walking track to be paid from Park. Commissioner Kuhnert stated it’s been three years since it was last sealcoated. He then made a motion to approve the quote which was seconded by Commissioner Hicks. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

APPROVE QUOTE FROM COE EQUIPMENT INC. FOR NEW SEWER MAIN INSPECTION CAMERA SYSTEM

Commissioner Kuhnert requested approval of a quote from Coe Equipment Inc. in the amount of $67,862.94 to purchase a new sewer main inspection camera system to be paid from the Sewer Capital Outlay. Commissioner Kuhnert stated this will allow the City to view the sewer main and not have to contract out to other vendors. He then made a motion to approve the quote which was seconded by Commissioner Peradotta. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

RESOLUTION NO. R-2024-18 FOR THE ACCEPTANCE OF PROPOSAL TO FURNISH MATERIALS AND APPROVAL OF AWARD TO BEELMAN READY MIX INC. FOR THE 2024 MOTOR FUEL TAX MAINTENANCE

Commissioner Peradotta presented Resolution No. R-2024-18, a resolution placed on file at the March 25, 2024, regular council meeting, for the acceptance of proposal to furnish materials and approval of award to Beelman Ready Mix Inc. for the 2024 Motor Fuel Tax Maintenance. Commissioner Peradotta stated this is for concrete and made a motion to approve Resolution No. R-2024-18. Commissioner Kuhnert seconded the motion. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

RESOLUTION NO. R-2024-19 FOR THE ACCEPTANCE OF PROPOSAL TO FURNISH MATERIALS AND APPROVAL OF AWARD TO ILLINI ASPHALT CORPORATION FOR THE 2024 MOTOR FUEL TAX MAINTENANCE

Commissioner Peradotta presented Resolution No. R-2024-19, a resolution placed on file at the March 25, 2024, regular council meeting, for the acceptance of proposal to furnish materials and approval of award to Illini Asphalt Corporation for the 2024 Motor Fuel Tax Maintenance. Commissioner Peradotta stated this is for oiling and chipping of streets and made a motion to approve Resolution No. R-2024-19. Commissioner Hicks seconded the motion. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

RESOLUTION NO. R-2024-21 AUTHORIZING PUBLIC HEARING ON THE ANNUAL BUDGET FOR THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS FOR THE FISCAL YEAR ENDING APRIL 30, 2025

Commissioner Stotlar presented Resolution No. R-2024-21, a resolution authorizing a public hearing on the annual budget for the City of Pinckneyville, Perry County, Illinois for the fiscal year ending April 30, 2025. Commissioner Stotlar made a motion to approve Resolution No. R-2024-21. Commissioner Peradotta seconded the motion. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

ORDINANCE NO. O-2024-03 APPROVING THE ESTIMATE OF REVENUES FOR THE CITY OF PINCKNEYVILLE FOR FISCAL YEAR ENDING APRIL 30, 2025

Commissioner Stotlar introduced Ordinance No. O-2024-03, an ordinance to be placed on file, approving the estimate of revenues for the City of Pinckneyville, Perry County, Illinois, for fiscal year ending April 30, 2025. Commissioner Stotlar made a motion to place on file Ordinance No O-2024-03. Commissioner Kuhnert seconded the motion. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

ORDINANCE NO. O-2024-04 TO ADOPT THE ANNUAL BUDGET FOR THE CITY OF PINCKNEYVILLE FOR FISCAL YEAR ENDING APRIL 30, 2025

Commissioner Stotlar introduced Ordinance No. O-2024-04, an ordinance to be placed on file, to adopt the annual budget for the City of Pinckneyville, Perry County, Illinois, for fiscal year ending April 30, 2025. Commissioner Stotlar made a motion to place on file Ordinance No O-2024-04. Commissioner Hicks seconded the motion. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

APPOINT SARAH ISSLER TO LIBRARY BOARD

Mayor Spencer appointed Sarah Issler to the Library Board to replace the vacancy left by Judie Hastings. Motion by Commissioner Hicks, seconded by Commissioner Kuhnert to approve the appointment. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

APPOINT DEREK CLELAND TO POLICE MERIT BOARD

Mayor Spencer appointed Derek Cleland to the Police Merit Board to replace the vacancy left by Roger Smith. Motion by Commissioner Peradotta, seconded by Commissioner Kuhnert to approve the appointment. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

ACCEPT RESIGNATION OF ARLEN WILL FROM POLICE PENSION BOARD

Mayor Spencer presented a letter of resignation from Arlen Will from the Police Pension Board effective April 8, 2024. Commissioner Hicks made a motion to accept the resignation, which was seconded by Commissioner Kuhnert. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

REVIEW BID FROM STEVE TITUS FOR ARCHAEOLOGICAL PHASE III DIG

Mayor Spencer introduced Jesse Maynard of HMG Engineers to review the qualifications from Steve Titus for the Archaeological Phase III Dig at the location of the new wastewater plant. Mr. Maynard stated the City has gone through Phases I and II and is now required to do a Phase III Dig in order to move forward with construction of the new wastewater plant. HMG Engineers sent out letters from an approved archaeological list, and most of them replied they do not have the manpower at this time. Mr. Titus and one other responded, but the other one cannot get to it until end of year. City Attorney Don Bigham stated HMG has solicited for credentials and now the Council should approve to move forward to negotiate a price with Mr. Titus. Mr. Maynard stated after this final step, which could take 7-12 months, the site would be cleared for construction. He also stated that the City must pay for the Phase III Dig, but the EPA will approve it in the overall package which may be partially forgiven. Commissioner Stotlar asked what items have been found. Mr. Maynard stated Phase I noted it is likely a campsite and arrowheads and pottery was found. Phase II found remnants of old housing and additional pottery. City Attorney Don Bigham stated there was a 150 page report with a description of each item found. Mr. Maynard stated the City cannot proceed with Federal funding until this is done. Motion by Commissioner Hicks to proceed with negotiating a price with Mr. Titus, seconded by Commissioner Stotlar. Motion carried.

UPDATE FROM JESSE MAYNARD OF HMG ENGINEERS REGARDING ONGOING PROJECTS FOR THE CITY OF PINCKNEYVILLE Jesse Maynard of HMG Engineers presented the following updates regarding ongoing projects for the City of Pinckneyville:

a. Soccer Park

Lift station and sewer service needs to be installed and concession and restrooms need to be constructed. The previous bid tab was $332,000, and while some material costs may be done, he still estimates it will cost $300,000 to $350,000 to complete. Mayor Spencer stated the City had approved $400,000 three years ago and didn’t use all of the funds, and it is in the budget to finish it out.

Mr. Maynard stated for the first time in two years, contractors are now looking for work, so he will work on the numbers and get it ready to bid out again. Mayor Spencer asked him for a timeframe to get the numbers together and Mr. Maynard thought he could get it done by next week.

b. Water Tower

The City received a $1,500,000 DCEO Grant to replace the water tower. He stated they have environmental clearance and the project is ready to be bid out. He confirmed the old water tower will be torn down and new one rebuilt at the same location near FS. He said the Council needs to think about the color and logo as he will need it for the specs.

Jeff Egbert of the Pinckneyville Press-DuQuoin Weekly asked when it might be complete. Mr. Maynard stated it will likely be erected this year, but wouldn’t be painted until next Spring, so it would probably be complete by May 2025. Fire Chief Jim Gielow stated he will need to relocate the tornado siren which is currently housed on the water tower.

c. Swimming Pool

The City received an OSLAD Grant for upgrades and HMG needs to complete the final layout and specs, but it will include new decking and new roof, enclosing the dressing areas, fencing, and new pumphouse. Improvements should start after the pool shuts down this fall so it can be ready to re-open next year.

d. Grand Stand

Mr. Maynard stated they have been looking for funding options for three years, applying for a grant in 2021, but the City didn’t receive it. HMG will continue to look for funding. Mayor Spencer stated the roof was replaced last year after storm damage.

e. Street curbing on State Highway 13/127 in city limits

Mayor Spencer said he is checking with the IDOT contract on what they are responsible for. Mr. Maynard stated the curbing needs to be painted yellow, which will require an IDOT permit. Commissioner Peradotta said IDOT states it is the City’s responsibility. Mr. Maynard confirmed it is, within the city limits. Commissioner Peradotta said some of the curbing was tore up when IDOT put the new highway in, and the Mayor said that is what he is checking on with IDOT.

PUBLIC COMMENT

Jeff Egbert of the Pinckneyville Press-DuQuoin Weekly asked about the condition of the new soccer park grass and asked when it would be available for use. Commissioner Kuhnert stated it is looking good and hopefully could be used for the fall season. Mr. Egbert then asked if there had been any consideration to a second entrance/exit. Mayor Spencer stated he has considered a frontage road by State Highway 13. Commissioner Kuhnert stated that two entrances/exits would be ideal. Commissioner Hicks stated this has been an expensive project.

ADJOURNMENT

Motion by Commissioner Hicks, seconded by Commissioner Kuhnert to adjourn the meeting at 6:40 p.m. On roll call: Commissioners Hicks, Kuhnert, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.

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