City of Red Bud City Council met May 6

Susan Harbaugh - Red Bud City Mayor | City of Red Bud

By South West Illinois News Reports

Jun 16, 2024

City of Red Bud City Council met May 6.

Here are the minutes provided by the council:

The City Council of Red Bud, Randolph County, Illinois met on Monday, May 6, 2024, at 6:00 P.M. at the Red Bud City Hall, Council Chambers.

Members Present: Mayor Susan Harbaugh, Ben Schwartzkopf, Mike Rheinecker (Remotely), Bill Hanebutt, Jeremy DeMond, Rodney Nevois, Kyle Donjon, Alan Piel

Members Absent: Curt Guebert

Others Present: City Attorney Rick Cooper, City Superintendent Josh Eckart, Code Administrator/City Engineer Jeff Mueller, Police Chief John Brittingham, Administrative Officer Jill Landgraf, City Clerk Joanne Cowell

I. Pledge of Allegiance

II. Call to Order at 6:00 P.M. by Mayor Harbaugh

III. Roll Call by City Clerk Joanne Cowell

Motion made by Council Member Hanebutt, seconded by Council Member Nevois to approve the request from Council Member Mike Rheinecker to participate in the meeting remotely (31-10(C)), due to personal illness. The vote was as follows: Schwartzkopf, aye; Hanebutt, aye; DeMond, aye; Nevois aye; Donjon, aye; Piel, aye. Motion carried.

IV. Approval of Financial Statements

Motion made by Council Member Nevois, seconded by Council Member Hanebutt to approve the Financial Statements as presented and file for audit. The vote was as follows: Rheinecker, aye (Remotely); Hanebutt, aye; DeMond, aye; Nevois aye; Donjon, aye; Piel, aye; Schwartzkopf, aye. Motion carried.

V. Approval of Estimated and Listed Bills

Motion made by Council Member Hanebutt, seconded by Council Member Donjon to approve the estimated and listed bills. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely). Motion carried.

VI. Consideration of any Additional Bills

There were none.

VII. Correspondence and Public and Guest Comments

A. National Prevention Week Proclamation

Jack Candler, RBHS read the Healthy Communities Alliance National Prevention Week Proclamation, May 12-18, 2024, and presented it to the mayor for signature. Mayor Harbaugh commended Jack Candler, Corbin Legendre, and Mrs. Erin Legendre for their leadership efforts in helping to decline the use of alcohol, drugs, and tobacco in our schools.

VIII. Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated at Committee Level as Indicated in ( )

A. City Council Meeting Minutes from April 1, 2024, and April 15, 2024 Approval of minutes from April 1, 2024, and April 15, 2024, meetings

Motion made by Council Member Donjon, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through P. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye. Motion carried.

B. FY 2025 Budget and Capital Plans (Finance)

Approval of the FY 2025 Budget and Capital Plans

C. Chamber’s Fund Match Request (Finance)

Authorization of approval to contribute $1,900 to the Red Bud Chamber of Commerce toward the creation of a Visitor’s Guide Magazine in both print and digital form

D. SWICOM Meeting (Finance)

Approval of authorization for payment of the registration fee for any city official, who wishes to attend the SWICOM meeting hosted by Red Bud, at the 1860 Public House on May 23, 2024

E. Request from Red Bud Fire Department (Cultural)

Authorization of approval of the request as listed in their email, from the Red Bud Fire Department for the Annual Fireman’s Picnic, June 28, 29 and 30, 2024

F. Fireman’s Parade Street Closure Resolution NO. 24-001 (Cultural)

Approval of authorization of Resolution No. 24-001: “A RESOLUTION AUTHORIZING APPROVAL OF THE STREET CLOSING FOR THE RED BUD FIRE DEPARTMENT PARADE” for Sunday, June 30, 2024, 3:45 to 5:30 P.M. Motion made by Council Member Donjon, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through P. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye. Motion carried.

G. Request from RBES for Use of Lincoln Park (Cultural)

Approval of authorization of the request from RBES for use of Lincoln Park #1 & 2, less fee, on May 10, 2024, for an Honor Roll Picnic

H. Chamber of Commerce 2024 Calendar of Events (Cultural)

Authorize approval of the Red Bud Chamber of Commerce Calendar of Events Motion made by Council Member Donjon, seconded by Council Member Piel, to approve under the omnibus designation, the consent agenda items A through P. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye. Motion carried.

I. Request of Randolph County Health Department for Use of Lincoln Park (Cultural)

Authorization of approval of the request from Randolph County Health Department to reserve Lincoln Park #1 on May 4, 2024, less fee, for the Get Movin’ Randolph County Program

J. Request from David Friess for Use of Ratz Park (Cultural)

Authorization of approval of the request from David Friess to reserve Ratz Park #2, less fee, on May 18, 2024, 12:00-4:00 P.M. for the Women’s Leadership Initiative Scavenger Hunt

K. Request from Knights of Columbus Evansville to Collect at Four Way (Cultural)

Approval of authorization of the request from Evansville Knights of Columbus to collect at the four-way on September 13, 2024, from, 3:00 -6:30 P.M.

L. Danny Moll’s Probationary Period Fulfilled (Public Works)

Authorization of approval to end Danny Moll’s probationary period, effective May 1, 2024

M. Danny Moll’s Step Increase (Public Works)

Approval of authorization of Danny Moll’s step increase to laborer’s full pay rate of $22.38, effective with the first full pay period in May 2024

N. Lead & Copper Sampling Coupons (Public Works)

Approval of authorization to issue $5.00 coupons to 40 customers participating in the lead and copper sampling

O. North County Country Club Overflow Pipe (Public Works)

Approval of authorization to replace the overflow pipe at the NCCC/ball diamonds lake, at the city’s cost, NTE $7,000

P. Request from Musket Athletic Club for Lincoln Park (Recreational Facilities)

Authorization of approval of the request from the Musket Athletic Club to reserve Lincoln Park basketball courts and remove the pickleball nets on June 29, 2024, for a 3-on-3 basketball tournament

IX. Reports of Standing Committee, Departments and Other Committees, Boards & Commissions

A. Finance Committee - Meeting April 15, 2024

1. Maturing CDs

None

2. Appropriation Ordinance NO. 1545

Motion made by Council Member Nevois, seconded by Council Member Hanebutt, to authorize approval of the ANNUAL APPROPRIATION ORDINANCE NO. 1545. The vote was as follows: Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye; DeMond, aye. Motion carried.

B. Personnel Committee - Meeting April 15, 2024

1. ESDA Coordinator Ordinance NO. 1546

. 2. Animal Control Officer Ordinance NO. 1547

3. Police Department Ordinance NO. 1548

Motion made by Council Member DeMond, seconded by Council Member Donjon, to authorize approval of ORDINANCE NO. 1546: “AN ORDINANCE AMENDING TITLE V, CHAPTER 51 OF THE CITY OF RED BUD CODE OF ORDINANCES 2021 PERTAINING TO THE EMERGENCY SERVICES AND DISASTER AGENCY (ESDA);” ORDINANCE NO. 1547: “AN ORDINANCE AMENDING TITLE IX, CHAPTER 90 OF THE CITY OF RED BUD CODE OF ORDINANCES 2021 PERTAINING TO ANIMAL CONTROL OFFICER;” and ORDINANCE NO. 1548: “AN ORDINANCE AMENDING TITLE V CHAPTER 52 OF THE CITY OF RED BUD CODE OF ORDINANCES 2021 PERTAINING TO THE POLICE DEPARTMENT.” The vote was as follows: Donjon, aye; Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye; DeMond, aye; Nevois, aye. Motion carried.

C. Public Health & Safety Committee - Meeting April 15, 2024

1. FOP Contract

The FOP contract has been ratified by the police department, but the city has not received the final copy yet, with the agreed upon changes.

Motion made by Council Member Hanebutt, seconded by Council Member Nevois, to authorize approval of the FOP contract, with the changes in front of us. The vote was as follows: Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye. Motion carried.

D. Public Works Committee - Meeting April 15, 2024

1. Authorization to Fill Vacant Laborer’s Position

Motion made by Council Member Hanebutt, seconded by Council Member Nevois, to authorize approval to move Byron Schlueter to full-time laborer at a starting pay of $21.88/hour, with an increase to $22.38/hour at the successful completion of the six-month probationary period, effective with the May 15, 2024, pay period. The vote was as follows: Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye. Motion carried.

2. Proposals from Maxim Silencers & BHMG – Generator #1 Catalyst Replacement and RICE NESHAP Testing

Motion made by Council Member Hanebutt, seconded by Council Member Donjon, to authorize approval of the contract with BHMG Engineers, Inc. for NESHAP-RICE Compliance Stack Testing, in the amount of $7,172 and approval of the Estimate from Maxim Silencers in the amount of $13,091.40, for generator #1 catalyst replacement. The vote was as follows: Rheinecker, aye (Remotely); Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye. Motion carried.

3. Approval of FTS, SCT, and FSS Transportation and Storage Service Agreements with Enable MRT, LLC

This reoccurring agreement was due May 1, 2024.

Motion made by Council Member Hanebutt, seconded by Council Member Piel, to authorize approval of the signatures, retroactively, with Enable MRT, LLC for storage gas service. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely). Motion carried.

4. Authorization to Hire Summer/Part-Time Worker

Motion made by Council Member Schwartzkopf, seconded by Council Member Hanebutt, to authorize approval to hire Blake Henry as part-time summer/co-op worker at $14.00/hour, pending physical and drug testing results. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye. Motion carried.

E. Zoning Committee - Meeting April 15, 2024

Nothing to report

F. Cultural Committee - Meeting April 15, 2024

Nothing to report

G. Executive Session Minutes Review Committee – No Meeting

Nothing to report

H. Planning Commission – No Meeting

Nothing to report

I. Economic Development Commission – Meeting April 24, 2024

1. Red Bud Business Park – Authorization to Engage a Certified General Appraiser

Code Administrator/Engineer Jeff Mueller said the Economic Development Committee is recommending the hiring of a certified appraiser. Mueller has been unable to contact Ron Uhl, to date. Mueller is suggesting authorizing hiring Uhl to conduct lot appraisals on the Red Bud Business Park, NTE $4,000. After discussion regarding development costs, per acre, what information an appraiser will be giving us and the value of his service, no action was taken. Mueller will work up a cost per acre estimate for the committee meeting.

2. Façade Grant Program – Authorization to Adopt the Program, Starting with $16,000

Mayor Harbaugh explained the Red Bud Façade Program draft which was included in the packets. The program is geared towards the business district building’s curb appeal. The program was patterned after Waterloo’s successful program. Funding could come from the CD interest, starting with $16,000 seed money, from the economic development budget. Capping the total dollars available for grants was discussed. Will this work with the Enterprise Zone? This will be moved to the finance agenda for further discussion.

J. Recreational Facilities – Meeting April 15, 2024

1. Authorization to Purchase Weed Mat and Dirt for Additional Garden Boxes Built by Roeslein, NTE $800

Currently there are 52 boxes.

Motion made by Council Member Donjon, seconded by Council Member Hanebutt, to authorize approval to purchase weed mat and dirt for the additional garden boxes, NTE $800. The vote was as follows: Nevois, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye; DeMond, aye. Motion carried.

K. Parks and Recreation Committee – Meeting April 3, 2024

Nothing to report

X. Old Business

None

XI. New Business

A. Appointments

Motion made by Council Member Hanebutt, seconded by Council Member Donjon, to hold an omnibus vote for agenda items 11A & B. The vote was as follows: Donjon, aye; Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye; DeMond, aye; Nevois, aye. Motion carried.

1. Deputy Clerk (32-41) Jill Landgraf

2. City Attorney (32-62) Rebecca Cooper

3. Liaison Members

Fire Department Curt Guebert

ESDA Bill Hanebutt

Parks & Recreation (93-5) Kyle Donjon

Library Board Ben Schwartzkopf

Planning Commission Alan Piel

Business/Chamber of Commerce Rodney Nevois

Community Foundation of Red Bud Jeremy DeMond

Economic Development Mike Rheinecker

4. Committee Appointments

A. Public Health & Safety Bill Hanebutt, Chairman

Mike Rheinecker

Curt Guebert

Rodney Nevois

Kyle Donjon

B. Finance Rodney Nevois, Chairman Bill Hanebutt

Mike Rheinecker

Ben Schwartzkopf

Alan Piel

C. Public Works Curt Guebert, Chairman

Kyle Donjon

Bill Hanebutt

Ben Schwartzkopf

Mike Rheinecker

D. Zoning Alan Piel, Chairman

Curt Guebert

Ben Schwartzkopf

Jeremy DeMond

Rodney Nevois

E. Cultural Ben Schwartzkopf, Chairman Jeremy DeMond

Mike Rheinecker

Kyle Donjon

Curt Guebert

F. Personnel Jeremy DeMond, Chairman Alan Piel

Kyle Donjon

Mike Rheinecker

Curt Guebert

G. Recreational Facilities Kyle Donjon, Chairman

Bill Hanebutt

Jeremy DeMond

Rodney Nevois

Alan Piel

H. Exec. Session Minutes Review Ben Schwartzkopf, Chairman Jeremy DeMond

Rodney Nevois

Alan Piel

Bill Hanebutt

(Other Participants: City Clerk, City Attorney)

5. Appointments to the Library Board (9 Member) 3 Yr. Term (34-25)

A. Chris Gidley

B. Patricia Sachtleben

C. Carol Thompson

6. Appointment to the Planning Commission (9 Mem.) 3 Yr. Term (34-3)

A. Jeff Hicks

B. Scott Voss

7. Appoint. to the Parks and Recreation Comm. (9 Mem.) 3 Yr. Term (93-3)

A. Tim Fahey

B. Wil Krick

C. Terri Reed

8. Appoint. to Economic Dev. Commission (12 Members & 1 Council Member) 4 Yr. Term (34-12)

A. Cole Stenzel

B. Gale Stellhorn

C. Mike Reed

B. Designated Depository

1. Primary: Dieterich Bank - Red Bud Branch

2. Secondary: Buena Vista Bank, Illinois Funds, North County Savings Bank

Motion made by Council Member Hanebutt, seconded by Council Member Piel, to authorize approval of omnibus vote for agenda items 11A & B. The vote was as follows: Piel, aye; Schwartzkopf, aye; Rheinecker, aye (Remotely); Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye. Motion carried.

C. Review of Annual Notice of Public Meetings

As submitted May 1, 2024

D. Review of May Calendar

No changes.

E. Other Comments

Jeff Mueller noted that Vortex has delivered the splash pad water feature to the plant.

Mayor Harbaugh thanks the police and the entire city for their efforts with the Eclipse Events. There were many visitors from out of town, with many good comments. Everything went very well.

F. Adjournment

Motion made at 6:34 P.M. by Council Member Hanebutt, seconded by Council Member Donjon, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

https://www.cityofredbud.org/uploads/3/8/4/1/38410823/council_meeting_050624.pdf

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