City of Red Bud City Council met Dec. 2

Susan Harbaugh - Red Bud City Mayor | City of Red Bud

By South West Illinois News Reports

Jan 10, 2025

City of Red Bud City Council met Dec. 2.

Here are the minutes provided by the council:

The City Council of Red Bud, Randolph County, Illinois met on Monday, December 2, 2024, at 6:00 P.M. at the Red Bud City Hall, Council Chambers.

Members Present: Mayor Susan Harbaugh, Curt Guebert, Mike Rheinecker, Bill Hanebutt, Jeremy DeMond, Rodney Nevois, Kyle Donjon

Members Absent: Ben Schwartzkopf, Alan Piel

Others Present: City Attorney Rick Cooper, City Superintendent Josh Eckart, Code Admin./City Engineer Jeff Mueller, Administrative Officer Jill Landgraf, City Clerk Joanne Cowell

Others Absent: Police Chief John Brittingham

I. Pledge of Allegiance

II. Call to Order at 6:00 P.M.

III. Roll Call by City Clerk Joanne Cowell

IV. Approval of Financial Statements

Motion made by Council Member Rheinecker, seconded by Council Member Nevois to approve the Financial Statements as presented and file for audit. The vote was as follows: Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye. Motion carried.

V. Approval of Estimated and Listed Bills

Motion made by Council Member Hanebutt, seconded by Council Member Guebert to approve the estimated and listed bills. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Guebert, aye. Motion carried.

VI. Consideration of any Additional Bills

There were none.

VII. Correspondence, Public and Guest Comments

A. Ron Deedrick from Illinois Realtors – Check Presentation for Comprehensive Plan

Ron Deedrick, Rick Swain, Erica Kirk, and Trisha Brand presented a check for $7,500 from the Southern Illinois Board of Realtors to go toward the cost of the city’s comprehensive plan update. Mayor Harbaugh thanked the SIBR for their support and generous donation.

B. UltraSite – Check Presentation for Dog Park

Mike Moll and Mandy Creek from UltraSite presented a check for $8,893 to go toward the Lincoln Park Dog Park Project. Mr. Moll thanked everyone in the community for their participation in the Jukebox bingo and street collection, which made this donation possible. Council Member Hanebutt thanked the employees of UltraSite and their volunteers in promoting community volunteerism and spirit.

VIII. Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated at Committee Level as Indicated in ( ) A. Approval of City Council Meeting Minutes from November 4 & 18, 2024 Authorization of approval of City Council Meeting Minutes from November 4 & 18, 2024

Motion made by Council Member Donjon, seconded by Council Member Rheinecker, to approve under the omnibus designation, the consent agenda items A through L. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Guebert, aye; Rheinecker, aye. Motion carried.

B. Approval to Increase Holiday Gift Certificates to $125 for Full-Time Employees and $75 for Part-Time Employees (Finance)

Authorization of approval to increase the holiday gift certificates to full time employees to $125 and to part-time employees to $75

C. Approval of Tax Levy Ordinance No. 1554 (Finance)

Authorization of approval of Tax Levy Ordinance No. 1554

D. Approval of McCoy Construction & Forestry Backhoe Proposal, NTE $128,000 (Public Works)

Authorization of approval to accept the backhoe proposal from McCoy Construction & Forestry , NTE $128,000

E. Approval for Mayor and City Superintendent to Attend 2025 APPA Legislative Rally, February 24-26, 2025 (Public Works)

Authorization of approval for Mayor Harbaugh and City Superintendent Eckart to attend the 2025 APPA Legislative Rally on February 24-26, 2025, in Washington DC, with airfare and hotel expenses to be reimbursed by IMEA

F. Approval of Vandevanter Engineering Water Valve Retrofit Proposal, NTE $9,600 (Public Works)

Authorization of approval to accept the proposal from Vandevanter Engineering for the water valve retrofit – check valve – plumbing, NTE $9,600

G. Approval of BHMG Engineers, Inc. for Preliminary Design of New Distribution Substation for $15,000 (Public Works)

Authorization of approval of the proposal from BHMG Engineering for $15,000 for the Preliminary Design of a New Distribution Substation Motion made by Council Member Donjon, seconded by Council Member Rheinecker, to approve under the omnibus designation, the consent agenda items A through L. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Guebert, aye; Rheinecker, aye. Motion carried.

H. Approval to End Byron Schlueter’s Six-Month Probationary Period, Effective November14, 2024 (Public Works)

Authorization of approval to end Byron Schlueter’s six-month probationary period, effective November 14,2024

I. Approval to End Blake Henry’s Six-Month Probationary Period, Effective November27, 2024 (Public Works)

Authorization of approval to end Blake Henry’s six-month probationary period, effective November 27,2024

J. Approval of Lead & Copper Sampling Coupons, Totaling $270 (Public Works)

Authorization of approval to issue coupons for lead and copper sampling at $10 each for fourteen customers and at $5 each for twenty-six customers Motion made by Council Member Donjon, seconded by Council Member Rheinecker, to approve under the omnibus designation, the consent agenda items A through L. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Guebert, aye; Rheinecker, aye. Motion carried.

K. Approval to Issue $15 Holiday Lighting Coupons to Residential Customers (Public Works)

Authorization of approval to issue $15 holiday lighting coupons to residential customers

L. Approval of Payment of the YMCA Pool Management Invoice (Recreational Facilities)

Authorization of approval of payment of the YMCA invoice for $33,978 for the 2024 pool management

IX. Reports of Standing Committees, Departments and Other Committees, Boards & Commissions

A. Finance Committee - Meeting November 18, 2024

1. Maturing CDs

None

2. Kristen Rahn Loan Update

The required appraisal did not support the conditions of the loan.

Ms. Rahn is open to committing to a life insurance policy and collateral to meet the requirements of an economic loan. Ms. Rahn would like to start the renovations with the apartment, the milk shop retail space and potentially the beer garden area and not start on the restaurant and speak-easy until later, because she feels that she can get that done and begin to earn some income. Council Member Rheinecker feels that the city would need to know the cash value of the life insurance policies and then consider the value of the houses that Rahn owns in Red Bud, to be able to collateralize the $300,000 loan. This will go back to the Economic Development Committee for discussion. The committee will make a recommendation to the City Council. Rheinecker feels like the best option would be to complete the renovation on the restaurant and start generating some income; that the retail space revenue will be very limited. To summarize, the city is looking for collateralization to match the loan and if the collateralization is not there, then a meeting needs to take place to see where it all goes from here for the loan. Rahn should get appraisals on the property which she presently owns in Red Bud and give a better presentation of the retail space plans and present itemized renovation costs/total budget to the committee.

B. Personnel Committee - Meeting November 18, 2024

1. Ordinance No. 1555 – Employee Training Request

Motion made by Council Member DeMond, seconded by Council Member Rheinecker, to authorize approval of Ordinance No. 1555: “AN ORDINANCE AMENDING TITLE III, CHAPTER 41 OF THE CITY OF RED BUD CODE OF ORDINANCES 2021 PERTAINING TO EMPLOYEE & PERSONNEL POLICY.” The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye. Motion carried.

C. Public Health & Safety Committee - Meeting November 18, 2024

1. Potential Crossing Guard Hiring

Motion made by Council Member Hanebutt, seconded by Council Member Donjon, to authorize approval to hire Wyatt Dugan as crossing guard at the normal rate of pay, pending physical and drug test results. The vote was as follows: Nevois, aye; Donjon, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye. Motion carried.

D. Public Works Committee - Meeting November 18, 2024

1. Succession Planning

A. Recommendation for Electric Leadman Position

Motion made by Council Member Guebert, seconded by Council Member Hanebutt, to authorize approval to promote Cliff Crafton to the electric leadman in training position at the rate of $39.68/hour, with step increases as presented, effective December 11, 2024. Crafton would remain eligible for any other pay increases as approved by the city council. The vote was as follows: Donjon, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye. Motion carried.

2. Training Request for Derek Allen - IRWA

Motion made by Council Member Guebert, seconded by Council Member Nevois, to authorize approval to send Derek Allen to training entitled “IRWA, EPA, NRWA Training Program” on January 9, 2025, in Woodlawn, IL, NTE $500. The vote was as follows: Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye. Motion carried.

3. Water Department Contract Operator – Approval of EPA & AW Services Contract

Approval of renewing the water contract operator proposal, which

ends December 31, 2024. The same fees apply.

Motion made by Council Member Guebert, seconded by Council Member Rheinecker, to authorize approval to renew the water department contract operator EPA & AW Services contract. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Guebert, aye. Motion carried.

4. Approval of BHMG Master Services Agreement

Motion made by Council Member Guebert, seconded by Council Member Hanebutt, to authorize approval of the BHMG Master Services Agreement. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Donjon, aye; Guebert, aye; Rheinecker, aye. Motion carried.

E. Zoning Committee - Meeting November 18, 2024

Nothing to report

F. Cultural Committee - Meeting November 18, 2024

Nothing to report

G. Recreational Facilities – Meeting November 18, 2024

1. Pool Structure and Functionality

Council Member Nevois contacted Mike Ehret, Ehret Plumbing, regarding camera scoping the pool pipes. His proposal is to use two different sized cameras to try and locate the pool/sand issue. If a break in the pipe is found, the camera can pinpoint it within one foot. His proposal is for $5,025. Vic Mohr confirmed that the backfill of the pipes was sand. Both Mike Ehret and Vic Mohr feel that there must be a break in the pipe for the sand to be getting into the filters. The pipes remain under the closed off baby pool, the pipes have close off valves on them and the drain was plugged and concreted.

The roof estimated repair is $28,00 for a new insulated roof with metal and gutters. Nevois will secure some roofing bids.

Guebert asked about the filtration system cost, to get a handle on the whole cost. Donjon said the current pump and filter still works.

Motion made by Council Member Donjon, seconded by Council Member Rheinecker, to authorize approval of the proposal for Ehret Plumbing to scope the pool pipes, NTE 6,000. The vote was as follows DeMond, aye; Nevois, aye; Donjon, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye. Motion carried.

H. Planning Commission – No Meeting

Nothing to report

I. Economic Development Commission – No Meeting

Nothing to report

J. Parks and Recreation Committee – Meeting November 6, 2024 Nothing to report

X. Old Business

None

XI. New Business

A. Review of December Calendar

There will be a special council meeting after the December 15th committee meetings.

B. Other Comments

Mayor Harbaugh again acknowledged the wonderful participation from employees of UltraSite and the community for the fundraising efforts in the name of the city dog park project.

C. Adjournment

Motion made at 6:50 P.M. by Council Member Hanebutt, seconded by Council Member Guebert, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

https://www.cityofredbud.org/uploads/3/8/4/1/38410823/council_meeting_120224.pdf

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