South West Illinois News

City of Waterloo City Council met April 7.

Here are the minutes provided by the council:

1. The meeting was called to order by Mayor Darter and Mayor for the Day, Elise Birkner at 7:30 p.m.

2. The following Aldermen were present: Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, Row and Most.

3. Pledge of Allegiance led by Mayor Stan Darter and Mayor for the Day, Elise Birkner.

4. Correction or Withdrawal of Agenda Items by Sponsor. None.

5. Approval of Minutes as Written or Amended.

A. Approval of 03-17-25 Public Hearing Minutes.

Motion made by Alderman Matt Buettner and seconded by Alderman Most to approve the March 17, 2025 Public Hearing Minutes.

Motion passed unanimously with Aldermen Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, Row, Most, and Vogt voting ‘aye’.

B. Approval of 03-17-25 City Council Meeting Minutes.

Motion made by Alderman Row and seconded by Alderman Kyle Buettner to approve the March 17, 2025 City Council Meeting Minutes.

Motion passed unanimously with Aldermen Row, Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, and Kyle Buettner voting ‘aye’.

6. Petitions by Citizens on Non-Agenda Items. None.

7. Reports and Communications from the Mayor and other City Officers.

A. Report of Treasurer. No report.

B. Report of Collector / Budget Officer. No report.

C. Report of Subdivision & Zoning Administrator. No report.

D. Report of Deputy Director of Public Works. No report.

E. Report of Director of Public Works.

Following the recent storm, five utility poles were replaced, and numerous loads of brush and tree limbs were collected.

F. Report of Chief of Police. No report.

G. Report of City Attorney. No report.

H. Report and Communication by Mayor.

1. Certificate of Recognition to Mayor for the Day, Elise Birkner.

2. Certificate of Commendation Presented to Smiles R Forever in Recognition of their 25th Anniversary.

3. Certificate of Commendation to Jaxson Mathenia for his Second Place Finish at the IHSA Class 2A Wrestling Meet.

8. Report of Standing Committees. None.

9. Report of Special Committees. None.

10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen.

A. Consideration and Action on Ordinance No. 1902 Authorizing Conveyance of an Easement Upon Municipally Owned Real Property.

Motion made by Alderman Kyle Buettner and seconded by Alderman Charron to accept Ordinance No. 1902 Authorizing Conveyance of an Easement Upon Municipally Owned Real Property.

Comments: This document pertains to a cell tower easement for the decommissioned water tower. The ordinance received prior approval from the Ordinance and Finance Committees before proceeding to City Council.

Motion passed unanimously with Aldermen Kyle Buettner, Row, Most, Vogt, Matt Buettner, Hopkins, Trantham, and Charron voting ‘aye’.

11. Unfinished Business. None.

12. Miscellaneous Business.

A. Consideration and Action on Warrant No. 648.

Motion made by Alderman Matt Buettner and seconded by Alderman Row to approve Warrant No. 648.

Motion passed unanimously with Aldermen Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, Row, Most, and Vogt voting ‘aye’.

B. Consideration and Action on Re-Appointment of Donna Robert to the Waterloo Cemetery Board for a 3-Year Term to Expire on April 01, 2028.

Motion made by Alderman Row and seconded by Alderman Most to approve the Re Appointment of Donna Robert to the Waterloo Cemetery Board for a 3-Year Term to Expire on April 01, 2028.

Motion passed unanimously with Aldermen Row, Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, and Kyle Buettner voting ‘aye’.

C. Consideration and Action on Approval of Illini Road Oil LLC, Columbia Quarry, and Concrete Supply of Illinois as Low Bidders for the Fiscal Year 2026 MFT Maintenance as per Bids Opened on March 26, 2025 at 2:00 p.m.

Motion made by Alderman Vogt and seconded by Alderman Matt Buettner on Approval of Illini Road Oil LLC, Columbia Quarry, and Concrete Supply of Illinois as Low Bidders for the Fiscal Year 2026 MFT Maintenance as per Bids Opened on March 26, 2025 at 2:00 p.m.

Motion passed unanimously with Aldermen Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, Row, and Most voting ‘aye’.

D. Consideration and Action on a Special Event Permit Application from the Waterloo Optimist Club and the Ferm Homebrew Club for the Annual Beer-B-Que to be held on May 02, 2025 at 4:00 p.m. to May 03, 2025 at 7:00 p.m., including the closure of Main Street (Third St. to Mill St. and possibly farther north to Happy Hour Bar), Third Street (Main St. east to first alley), and Mill Street (Main St. east to first alley).

Motion made by Alderman Most and seconded by Alderman Charron to approve a Special Event Permit Application from the Waterloo Optimist Club and the Ferm Homebrew Club for the Annual Beer-B-Que to be held on May 02, 2025 at 4:00 p.m. to May 03, 2025 at 7:00 p.m., including the closure of Main Street (Third St. to Mill St. and possibly farther north to Happy Hour Bar), Third Street (Main St. east to first alley), and Mill Street (Main St. east to first alley).

Motion passed unanimously with Aldermen Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, and Row voting ‘aye’.

E. Consideration and Action on a Non-Profit Grant Program Application from the Whiteside Station Chapter NSDAR in the Amount of $2,000.00 for their Project, “Monroe County Revolutionary War Patriots”.

Motion made by Alderman Charron and seconded by Alderman Kyle Buettner to approve a Non-Profit Grant Program Application from the Whiteside Station Chapter NSDAR in the Amount of $2,000.00 for their Project, “Monroe County Revolutionary War Patriots”.

Comments: The grant proposal is to purchase 40 pavers engraved with the names of the Monroe County Revolutionary War Patriots. The pavers will be installed at the Veteran’s Memorial in Lakeview Park.

Motion passed unanimously with Aldermen Charron, Kyle Buettner, Row, Most, Vogt, Matt Buettner, Hopkins, and Trantham voting ‘aye’.

F. Consideration and Action on a Waterloo Beautification Application from Brian Dill for property located at 725 N. Market Street.

Motion made by Alderman Charron and seconded by Alderman Vogt to approve a Waterloo Beautification Application from Brian Dill for property located at 725 N. Market Street.

Motion passed unanimously with Aldermen Charron, Kyle Buettner, Row, Most, Vogt, Matt Buettner, Hopkins, and Trantham voting ‘aye’.

G. Consideration and Action on Approval of the Plaza Tire Site Plan.

Motion made by Alderman Row and seconded by Alderman Vogt to approve the Plaza Tire Site Plan.

Motion passed unanimously with Aldermen Row, Most, Vogt, Matt Buettner, Hopkins, Trantham, Charron, and Kyle Buettner voting ‘aye’.

H. Consideration and Action on Executive Session for the Discussion of Pending Litigation as per 5 ILCS 120/2(c)(11).

Motion to move into Executive Session made by Alderman Matt Buettner and seconded by Alderman Most.

Motion passed unanimously to enter into Executive Session with Aldermen Matt Buettner, Hopkins, Trantham, Charron, Kyle Buettner, Row, Most, and Vogt voting ‘aye’.

Entered Executive Session at 7:47 p.m.

Adjourned Executive Session at 8:09 p.m.

Motion to Resume Regular Session made by Alderman Most and seconded by Alderman Row.

Motion passed with a unanimous voice vote.

Returned to regular session at 8:11 p.m.

13. Discussion of Matters by Council Members Arising After Agenda Deadline. Mayor Darter gave an overview of the day he spent with Mayor of the Day Elise Birkner, which included breakfast at the Bean Tree, a trip to the elevated tower, a tour of the water plant, and a visit to the sewer plant.

14. Motion to Adjourn made by Alderman Vogt and seconded by Alderman Matt Buettner. Motion passed with a unanimous voice vote.

Mayor Darter adjourned the meeting at 8:12 p.m.

https://www.waterloo.il.us/wp-content/uploads/CC-04-07-25-Minutes.pdf