City of Columbia City Council met Tuesday, Sept. 5.
Here is the agenda provided by the Council:
Call to Order
Mayor Hutchinson called the City Council of Columbia, Illinois to order at 7:00 P.M. Upon roll call, the following were:
Ebersohl Absent, Huch Absent ,Agne Absent, Reis Present, Niemietz Present, Holtkamp Present, Roessler Present ,MartenS Present
Quorum present. Those in attendance recited the Pledge of Allegiance.
Administrative Staff present:
City Clerk Wes Hoeffken, City Administrator James Morani, City Attorney J.D. Brandmeyer, Dir. of Community Dev. Emily Fultz, City Engineer Chris Smith, Deputy Chief of Police Jason Donjon
Accounting Manager Linda Sharp
Delegations and Citizens' Comments
There were no delegations or citizen comments.
Read and Approve Minutes
A. Regular Meeting
The minutes of the Regular City Council Meeting held Monday, August 21, 2017 were submitted for approval.
Motion: It was moved by Alderman Martens, and seconded by Alderman Reis, to approve the minutes of the Regular Meeting of the City Council held Monday, August 21, 2017 as on file at City Hall. Motion Passed 5 to 0.
Roll Call vote results:
Ebersoh Absent, Agne Absent, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, MartenS Yea
Report of Departments and Officers
A. Community Development
The report of the Community Development Department was presented to the Council.
1. Status of Proposed Annexations from Public Hearings
Ms. Fultz informed the Council there would be no action taken at this evening's meeting but there would be a discussion at the Committee meeting scheduled to be held Monday, September 11, 2017.
2. Special Event-Violence Prevention Peace Walk
Motion: It was moved by Alderman Martens, and seconded by Alderman Niemietz, to approve the Special Event Permit Application for the Violence Prevention Peace Walk as submitted and
on file at City Hall. Motion Passed 5 to 0.
Voice vote results:
Ebersohl Absent, Agne Absent, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, Martens Yea
3. Special Event - Wednesday Workout Series
Motion: It was moved by Alderman Holtkamp, and seconded by Alderman Reis, to approve the Special Event Permit Application for the Wednesday Night Workout Series as submitted and on file at City Hall. Motion Passed 5 to 0.
Voice vote results:
Ebersohl Absent, Agne Absent, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea ,Martens Yea
B. City Engineer
The report of the City Engineer was presented to the Council.
1. Sidewalk Replacement Application - 401 Terry Drive
Regular Meeting - September 5, 2017 Page 2 of 7
Mr. Smith explained that the home owner, Mr. Mike Brawn, would prefer to use the contractor who provided the second lowest bid versus the low bidder. Mr. Smith then explained the homeowner has a vested interest in the project and should have the right to pick the contractor they prefer, but he recommends the City only pay 50% of the cost for the lowest bid, that being Concrete Concept at a total project cost of $3,000.00 or $7.50 per Square foot.
Alderman Agne arrived at 7:06 P.M.
2. Construction Services Agreement with SWT. Design (Admiral Trost Park)
Motion: It was moved by Alderman Agne, and seconded by Alderman Niemietz, to authorize the Mayor to sign the Construction Services Agreement with SWT Design for professional design services for the construction phase of Admiral Trost Park. Motion Passed 6 to 0.
Roll Call vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, Martens Yea
3. Engineering Agreement with Curry and Associates Engineers
(North Main Street Water Main Replacement)
Motion: It was moved by Alderman Holtkamp, and seconded by Alderman Reis, to authorize the Mayor to sign the Engineering Agreement with Curry and Associates Engineers for professional engineering services for the North Main Street Water Main Replacement Project. Motion Passed 6 to 0.
Roll Call vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, Martens Yea
C. Finance
1. Vouchers To Be Paid
Motion: It was moved by Alderman Roessler, and seconded by Alderman Martens, to authorize the payment of vouchers received through August 30, 2017 in the amount of two hundred thirty-one thousand, ninety-nine dollars and four cents ($231,099.04). Motion Passed 6 to 0.
Roll Call vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, Martens Yea
2. Travel Reimbursement Requests for Elected Officials
Motion: It was moved by Alderman Roessler, and seconded by Alderman Reis, to approve the Travel, Meal, and Lodging Expense Reimbursement Request Forms for Mayor Hutchinson, and Aldermen Ebersohl, Niemietz, and Reis for travel to the IML Conference scheduled to be held September 21-23, 2017 in Chicago, Illinois as submitted and on file at City Hall. Motion Passed 6 to 0.
Voice Vote results:
EberSohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, Martens Yea
3. Statement of Funds
Motion: It was moved by Alderman Roessler, and seconded by Alderman Martens, to approve the Statement of Funds through July 31, 2017 as presented and on file at City Hall. Motion Passed 6 to 0.
Voice vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, MartenS Yea
D. City Attorney
The City Attorney presented his report to the Council.
E. City Administrator
The report of the City Administrator was presented to the Council.
1. Ordinance No. 3342 - Amend Municipal Code Regarding Committees
Motion: It was moved by Alderman Reis, and seconded by Alderman Niemietz, to approve Ordinance No. 3342, an ordinance amending Chapter 2.02.060 of the City of Columbia Municipal Code regarding Committees. Motion Passed 6 to 0.
Roll Call vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, MartenS Yea
2. Ordinance No. 3343 - Authorize Negotiation of East Centerville Street Right-Of-Way
Mr. Morani informed the Council this ordinance would be discussed in Executive Session before taking action.
3. Water and Sewer Service for Properties Outside the City Limits
Mr. Morani informed the Council that while the City has been following a set procedure for water and sewer services for properties outside the City, there is no ordinance outlining the policy. Mr. Moranithen explained he would like to have an ordinance drafted summarizing the policy of requiring contiguous landowners to file a petition for annexation and requiring non-contiguous landowners to enter into an annexation agreement with the City requiring annexation once their property is contiguous to the City. The Council agreed with the recommendation.
F. Mayor
The report of the Mayor was presented to the Council.
Approve Reports of Departments and Officers
Motion:
It was moved by Alderman Agne, and seconded by Alderman Niemietz, to approve the report of Departments and Officers as presented and on file at City Hall. Motion Passed 6 to 0.
Voice vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, Martens Yea
Old Business
There was no Old Business brought before the Council.
NeW Business
There was no New Business brought before the Council.
Report of Standing Committees
There were no Reports of Standing Committees.
Call for Committee Meetings
Monday, September 11, 2017 Committee of the Whole
Executive Session - 5 ILCS 120/2(c)
Mayor Hutchinson informed the Council that he would entertain a motion to go into Executive Session to discuss the purchase or lease of real estate and probable litigation as permitted under 5 ILCS 120/2(c)(5) and (11).
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Reis, to direct the Mayor to go into Executive Session at 7:27 P.M. to discuss the purchase or lease of real estate and probable litigation as permitted under 5 ILCS 120/2(c)(5) and (11). Motion Passed 6 to 0.
Roll Call vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, Martens Yea
Motion:
It was moved by Alderman Reis, and seconded by Alderman Holtkamp, to return to Regular Session of the City Council at 7:42 P.M. Motion Passed 6 to 0.
Roll Call vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, Martens Yea
Upon return to Regular Session, Aldermen Agne, Niemietz, Roessler, Reis, Holtkamp, Martens, and Mayor Hutchinson were present.
A. Ordinance No. 3343 - Authorize Negotiation of East Centerville Street Right-Of-Way
Motion: It was moved by Alderman Reis, and seconded by Alderman Roessler, to approve Ordinance No. 3343, an ordinance authorizing the City Administrator and City Attorney to negotiate for the acquisition of additional right-of-way for the expansion of East Centerville Street. Motion Passed 6 to O.
Roll Call vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, Martens Yea
Adjournment
Motion: It was moved by Alderman Reis, and seconded by Alderman Niemietz, to adjourn the Regular City
Council meeting held Tuesday, September 5, 2017 at 7:44 P.M. Motion Passed 6 to 0.
Voice Vote results:
Ebersohl Absent, Agne Yea, Niemietz Yea, Roessler Yea, Huch Absent, Reis Yea, Holtkamp Yea, MartenS Yea
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