City of Columbia Committee of the Whole met November 6.
Here is the minutes provided by the Committee:
I.Call To Order
Mayor Hutchinson and Calvin Otz, member of Cub Scout Pack 319, called the City Council of Columbia, Illinois to order at 7:00 p.m. Upon roll call, the following were:
Ebersohl Present Huch Present
Agne Present Reis Present
Niemietz Present Holtkamp Present
Roessler Present Martens Present
Quorum present. Those in attendance recited the Pledge of Allegiance.
Administrative Staff present:
City Clerk Wes Hoeffken City Administrator James Morani
City Attorney J.D. Brandmeyer Chief of Police Jerry Paul
City Engineer Chris Smith EMS Chief Kim Lamprecht
Accounting Manager Linda Sharp Deputy Chief of Police Jason Donjon
Dir. of Community Dev. Emily Fultz
II. Delegations and Citizens' Comments
A. Cub Scout Pack 319
Members of Cub Scout Pack 319 were present for the meeting for their Citizenship Award.
III. Read and Approve Minutes
A. Regular Meeting
The minutes of the Regular City Council Meeting held Monday, October 16, 2017 were submitted for approval.
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Reis, to approve the minutes of the Regular Meeting of the City Council held Monday, October 16, 2017 as on file at City Hall. Motion Passed 8 to O.
Roll Call vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
B. Executive Session
The minutes of the Executive Session of the City Council held Monday, October 16, 2017 were submitted for approval.
Motion:
It was moved by Alderman Martens, and seconded by Alderman Ebersohl, to approve the minutes of the Executive Session of the City Council held Monday, October 16, 2017 as on file at City Hall. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
IV. Report of Departments and Officers
A. Police and Communications
The report of the Police and Communications Department was presented to the Council.
1. Resolution No. 2017-13 - Intergovernmental Agreement with Monroe County
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Huch, to approve Resolution No. 2017-13, a resolution approving an intergovernmental Agreement with Monroe County, Illinois regarding enforcement of Section 27-6 of the Monroe County, Illinois County Code pertaining to Cannabis and Drug Paraphernalia within the City Limits of the City of Columbia, Illinois. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
B. Community Development
The report of the Community Development Department was presented to the Council.
1. Ordinance No. 3351 - Easement Agreement with Admiral Parkway Inc.
Motion: It was moved by Alderman Ebersohl, and seconded by Alderman Martens, to approve Ordinance No. 3351, an ordinance to approve an Easement Agreement by and between the City of Columbia and Admiral Parkway Inc. for a Roadway and Utility Easement. Motion Passed 8 to 0.
Roll Call Vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
2. Ordinance No. 3352 - Easement Agreement with Admiral Parkway Inc.
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Reis, to approve Ordinance No. 3352, an or-dinance to approve an Easement Agreement by and between the City of Columbia, Illinois and Admiral Parkway Inc. for Usage and Maintenance of Property. Motion Passed 8 to O.
Roll Call vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
3. Ordinance No. 3353 - Easement Agreement with Admiral Parkway Inc.
Motion:
It was moved by Alderman Huch, and seconded by Alderman Ebersohl, to approve Ordinance No. 3353, an ordinance to approve an Easement Agreement by and between the City of Columbia and Admiral Parkway Inc. for a Blanket Access Easement. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
C. City Engineer
The report of the City Engineer was presented to the Council.
Mr. Smith explained the trail improvement project will be delayed 12 to 15 months if engineering costs are to be paid out of the grant. Mr. Smith then suggested the City shift funds to pay for the engineering so the project can begin earlier. Mr. Smith added any funds spent for engineering services would not be eligible for the 75% reimbursement. The Council agreed to proceed with Mr. Smith's recommendation.
D. Finance
1. Vouchers To Be Paid
Motion:
It was moved by Alderman Roessler, and seconded by Alderman Huch, to authorize the payment of vouchers received through November 2, 2017 in the amount of three hundred Seventy-nine thousand, eight hundred thirty-nine dollars and twenty-six cents ($379,839.26). Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
2. Statement of Funds
Motion:
It was moved by Alderman Roessler, and seconded by Alderman Martens, to approve the Statement of Funds through September 30, 2017 as presented and on file at City Hall. Motion Passed 8 to 0.
Voice Vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
E. City Clerk
The City Clerk presented his report to the Council.
1. Resolution No. 2017-14- Destroy Old Digital Recordings of Closed Sessions
Motion: It was moved by Alderman Holtkamp, and seconded by Alderman Roessler, to approve Resolution No. 2017-14, a resolution authorizing the City Clerk to destroy old digital recordings of closed session minutes. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
F. City Attorney
The City Attorney presented his report to the Council.
G. City Administrator
The report of the City Administrator was presented to the Council.
1. ICRMT insurance Renewal Program
Motion:
It was moved by Alderman Ebersohl, and seconded by Alderman Martens, to approve the Illinois Counties Risk Management Trust Insurance Renewal Program for policy year December 1, 2017 through December 1, 2018 as submitted and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
2. Amendment to Municipal Electric Aggregation Program Agreement
Motion: It was moved by Alderman Ebersohl, and seconded by Alderman Agne, to authorize the Mayor to sign the Amendment to the Municipal Electric Aggregation Program Agreement dated October 26, 2017 between the City of Columbia, Illinois and Illinois Power Marketing Company d/b/a Homefield Energy. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
3. City Hall Staffing
Mr. Morani explained the open full-time position at the DOPW will be filled by a part-time City Hall employee and the part-time position will not be replaced.
Mr. Morani then explained the Code Enforcement position is still open and it is going to be difficult to fill. Mr. Morani then explained he would like to proceed with contacting GovHR USA, a firm that specializes in contracting professional service to communities. The Council authorized Mr. Moranito research this as an option for a part-time code enforcement officer.
H. Mayor
The report of the Mayor was presented to the Council.
Approve Reports of Departments and Officers
Motion:
It was moved by Alderman Agne, and seconded by Alderman Holtkamp, to approve the report of De-partments and Officers as presented and on file at City Hall. Motion Passed 8 to 0.
Voice vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
V. Old Business
There was no Old Business brought before the Council.
VI. New Business
There was no New Business brought before the Council.
VII. Call for Committee Meetings
Monday, November 13, 2017
Committee of the Whole
VIII. Executive Session - 5 ILCIS 120/2(c)
Mayor Hutchinson inquired if there was any business to be addressed in Executive Session. There was none.
IX. Adjournment
It was moved by Alderman Niemietz, and seconded by Alderman Agne, to adjourn the Regular City Council meeting held Monday, November 6, 2017 at 7:39 p.m. Motion Passed 8 to 0.
Roll Call vote results:
Ebersohl Yea Agne Yea Niemietz Yea
Roessler Yea Huch Yea Reis Yea
Holtkamp Yea Martens Yea
http://www.columbiaillinois.com/DocumentCenter/View/9484
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