City of Red Bud Finance Committee met March 19.
Here is the minutes provided by the Committee:
Committee Members Present:Susan Harbaugh, Bill Hanebutt, Mike Reed, Clem Esker, David Friess
Committee Members Absent:
Council Members Present: Kyle Donjon, Curt Guebert
Council Members Absent: Glenn Linnertz
Others Present:Mayor Tim Lowry, City Attorney Paul Ray, City Superintendent Josh Eckart, Code Administrator Jeff Mueller, Police Chief John Brittingham, Admin. Assist. Pam Poetker, City Clerk Joanne Cowell
Pledge of Allegiance
Committee Chairman Harbaugh called the meeting to order at 7:00 P.M.
Old Business
Code of Ordinances Rewriting and Restructuring Process Update
Attorney Ray has spent $12,259.00 on the code of ordinances update and is working on reviewing the old and new policies. After Ray is finished with the update, each department will be given a copy of their area for review. After all corrections are made, a totally new ordinance book will be issued. Attorney Ray expects to be finished with his part by sometime this summer.
FY’19 Budget and Capital Plan
A.Budget Request Updates/Changes
The revised budget updates and changes had been distributed. The gas fund projections that Dustin Ziebold had compiled were discussed, along with possible solutions. The allocation percentage changes are in effect. Approximately $11,000 is needed to finish the West Gas Line.
B.Capital Plan
The capital plan is continuing to be worked on for final review at the April committee meeting. Work to the golf course lake was discussed. Eckart reported that IMEA has Energy Efficiency Funds in the amount of $28,500 which can be used for the ball diamonds lighting project (75% reimbursement) and this is “use it or lose it” money.
C. Internal Controls
Poetker explained the new forms she created. The Line Item Detail Sheet is to be used starting with this budget process, using a $5,000 limit, with the applicable line items. The Capital Expenditure Request Form will be used with requests starting with purchases in FY’19.
New Business
I.Approval of Prior Month’s Meeting Minutes – February 19, 2018 & March 13, 2018
Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Hanebutt, to approve the minutes from the February 19, 2018 and March 13, 2018 meetings. Carried
II.Maturing CDs and CD Bid Results
There are none.
III.Red Bud High School Co-op Program
Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Reed, to authorize hiring Brianna Hudson as a co-op student for the 2018-19 school year, at minimum wage, contingent on physical and drug testing. Carried
IV.TIF and Enterprise Zone Concepts
Pam Poetker explained the Enterprise Zone Concept, working with Monroe and Randolph County and the City. The cost would be a $6,000 fee per entity and it would involve relief of building materials sales tax. A decision to participate or not, needs to be made prior to July 1.
V.Regional Leaders Breakfast
Recommendation made by Committee Member Reed, seconded by Committee Chairman Harbaugh, to approve the authorization of a sponsorship fee of $250 for the April 12, 2018 Regional Leaders Breakfast. Carried
Recommendation made by Committee Chairman Harbaugh, seconded by Committee Member Reed, to approve the authorization of payment of $15 for any city official wishing to attend the April 12, 2018 Regional Leaders Breakfast. Carried
VI.Quotes for Replacement of Printer
Recommendation made by Committee Chairman Harbaugh, seconded by, Committee Member Hanebutt, to approve the authorization to purchase a new Kyocera printer for $593 for Pam Poetker’s office. (Clerk’s Note: per Americom Imaging quote) Carried
V.Public Comments/Anything for the Good of the City (Discussion Only)
Poetker reported that the RBFD credit card had been compromised and had fraudulent charges of over $5,000, which have been taken care of and the City will not be held responsible.
Meeting was adjourned at 8:11 P.M.
https://www.cityofredbud.org/meeting-information.html
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