Pinckneyville City Council met Oct. 22.
Here is the minutes provided by the council:
ROLL CALL
Mayor Robert L. Spencer called the regular meeting of the Pinckneyville City Council to order at 6:00 p.m. in the Council Chambers, City Hall. Members present: Commissioners Kevin B. Hicks, Sammy D. Peradotta, David M. Stone, William B. Stotlar, and Mayor Robert L. Spencer. Mayor Spencer declared a quorum present. Commissioner Stone asked to amend accounts payable to include: payment of credit card for $1,114.78. Mayor Spencer asked to amend accounts payable to include: credit card payment of $489.36. Mayor Spencer then announced the agenda was set. Administrative staff present: Billing Clerk Terri Lindner, City Attorney Don Bigham, Fire Chief Jim Gielow and Police Chief John Griffin. The Pledge of Allegiance was led by Commissioner Kevin B. Hicks.
PREVIOUS MINUTES
Motion was made by Commissioner Hicks to approve the minutes of the October 8, 2018 meeting. The motion was seconded by Commissioner Stone. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
TREASURER’S REPORT
Treasurer Reese stated that total bank balances were $5,293,559.00 at the end of September 2018. Unrestricted bank balances were $1,125,264.00 which are $798,252.19 higher than last year. Treasurer Rick Reese announced that the first half of the real estate tax allocation was received. Commissioner Stotlar made a motion to approve the treasurer’s report. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ACCOUNTS PAYABLE
Commissioner Stotlar made a motion to approve the accounts payable. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
CORRESPONDENCE
Commissioner Hicks announced that this weekend was Mardi Gras. He thanked Genevieve Brammeier from the Chamber of Commerce for the Chambers hard work they put in for this weekend. Commissioner Peradotta announced that Trick-O-Treating was scheduled for Wednesday, October 31st from 6-9. It was printed wrong in the Southern Illinois. They had been called to correct the error.
APPROVAL OF STREET CLOSING FOR PCHS MUSIC ASSOCIATION
Motion by Commissioner Hicks, seconded by Commissioner Stone to close Panther Drive to the Junior High for the band competitions on Saturday, October 27, 2018 from 5:00 to 8:00 p.m. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
APPROVAL OF MURPHY WALL CHRISTMAS EVENT
Motion by Commissioner Hicks, seconded by Commissioner Peradotta to approve a Christmas event held by Murphy-Wall State Bank and Trust Company on December 6, 2018. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
OPENING OF SEALED BIDS FOR 108 E. HAWKINS STREET
Commissioner Stone opened the single bid for 108 E. Hawkins Street. The bid was from Elmer S. Sneed and the bid was for $2,500.00.
OPENING SEALED BIDS FOR 15 N. MAIN STREET
Commissioner Stone opened the single bid for 15 N. Main Street. The bid was from Jerry and Brandon Ross and the bid was for $35,000.00.
FISCAL YEAR 2018 AUDIT
Commissioner Stotlar recognized Sarah Kary of Emling & Hoffman, P.C. to present the Fiscal Year 2018 audit report. Ms. Kary spoke in regards to the city’s statement of net position, found on page 11 of the Fiscal Year 2018 audit. She then referred council to the city’s statement of activities found on page 12 of the audit. The city realized a $225,430 net income for the year. On page 36 of the audit, Ms. Kary reported as to the position of the city’s long term debt. She stated that much of the debt burden would be relieved in 2018 strengthening the city’s cash flow. On page 86 she referred to the Schedule of Findings and Recommendations that listed the audits findings and their recommendations. Ms. Kary thanked the staff for their cooperation in the audit process and responding to requests in a timely fashion. Commissioner Peradotta moved to place on file the City of Pinckneyville’s 2018 audit report. The motion was seconded by Commissioner Stotlar. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
DESIGNATION OF FREEDOM OF INFORMATION OFFICER
Motion was made by Commissioner Stotlar to appoint Mayor Robert Spencer as the Freedom of Information Officer. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESIGNATION OF CITY CLERK LARRY WEST
Commissioner Stotlar read a resignation letter from Larry West resigning his position as City Clerk. His resignation is effective October 19, 2018. Motion to accept his resignation was made by Commissioner Stotlar and seconded by Commissioner Stone. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLUTION NO. R-2018-32 CONSULTING SERVICES WITH CYNTHIA BROHA
Commissioner Stotlar presented a resolution to enter into an agreement for consulting services with Ms. Cynthia L. Broha. Commissioner Stotlar made a motion to accept the resolution and the motion was seconded by Commissioner Hicks. On roll call: Commissioners Hicks, Stone, Stotlar, and Mayor Spencer voted YEA: Nays: Commissioner Peradotta. Motion declared carried.
ACTING CITY CLERK
Motion by Commissioner Hicks, seconded by Commissioner Stone to appoint Commissioner Stotlar as acting city clerk until a replacement is appointed. On roll call: Commissioners Hicks, Stone, Stotlar, and Mayor Spencer voted YEA: Nays: Commissioner Peradotta. Motion declared carried.
RESOLUTION NO R-2018-33 PERIODIC PAYMENTS FOR GRECIAN STEAKHOUSE PROJECT
Mayor Spencer presented a resolution authorizing periodic payments of financial assistance from the City of Pinckneyville to the Grecian Steakhouse for the rebuilding of the restaurant. Payments will be distributed as the construction is completed. Commissioner Hicks made a motion to accept the resolution and seconded by Commissioner Stotlar. On roll call: Commissioners Hicks, Stone, Stotlar, and Mayor Spencer voted YEA: Nays: Commissioner Peradotta. Motion declared carried.
PUBLIC COMMENTS
Ian Karbal from the Pinckneyville Press asked if it was legal for the Mayor to serve as the Freedom of Information Act officer. Attorney Don Bigham replied that he could find no reason that the Mayor could not serve that position.
Carrie Gilliam asked that the Board review the bid tonight for 15 N. Main. Mr. Brandon Ross was present and was hoping to get an answer tonight if the bid was going to be accepted. Mr. Ross explained that the property on the first floor was going to be used as a coffee/sandwich shop with future hopes of a full restaurant. The second floor will be made into 2 apartments that will be listed with Airbnb. He is planning on employing 7 to 10 people.
MOVE THE MEETING TO EXECUTIVE SESSION
Motion by Commissioner Peradotta, seconded by Commissioner Stone to move the meeting to Executive Session at 6:32 p.m. for the discussion of Section 2 (c) (1) Appointment, employment, compensation, discipline, performance or dismissal of an employee. Also to be reviewed is the bids on properties located at 15 N. Main and 108 E. Hawkins. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RETURN TO REGULAR MEETING
Motion by Commissioner Stotlar, seconded by Commissioner Stone to return to the regular meeting at 6:58 p.m. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
Motion to accept the bid on 108 E. Hawkins was made by Commissioner Stone and seconded by Commissioner Peradotta. The bid was accepted from Elmer S. Sneed for $2500.00. On roll call: Commissioners Hicks, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: Peradotta. Motion declared carried.
Motion to accept the bid on 15 N. Main Street was made by Commissioner Stone and seconded by Commissioner Stotlar. The bid was accepted from Jerry and Brandon Ross for $35,000.00. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: Motion declared carried.
Commissioner Stone made a motion to have the authority to hire one of the two candidates for the Class A operator. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
Commissioner Stotlar made a motion to hire Missy Houghland as Accounts Payable Clerk. She will initially just be working part time for training on Fridays until December 31, 2018 and then will be full time starting January 1, 2019. The motion was seconded by Commissioner Hicks.
ADJOURNMENT
Motion by Commissioner Stotlar, seconded by Commissioner Hicks to adjourn the meeting at 7:05 p.m. On roll call: Commissioners Hicks, Peradotta, Stone, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
http://ci.pinckneyville.il.us/may2017-current.html
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