South West Illinois News

South West Illinois News

Tuesday, November 19, 2019

City of Chester Community Unit School District 139 Board of Education met September 19

By South West Illinois News Reports | Nov 4, 2019

Meeting372

City of Chester Community Unit School District 139 Board of Education met Sept. 19.

Here is the minutes provided by the board:

The Board of Education of Chester Community Unit School District No. 139 met in the Chester Community Grade School Conference Room on September 19, 2019. President Hammel called the Regular Meeting to order at 7:01 p.m. Members present: Dan Colvis, Debi Caraway, Chuck Fricke, Lorin Mott, Mitch Hammel. Members absent: Trent Vasquez, Tom Welge

A motion was made by Mr. Mott and seconded by Mr. Fricke to approve the agenda and items as presented. Upon roll call all members voted yea. 7 yea, 0 nay; motion carried.

No public comment was presented.

The Board received a letter of thanks from the family of Brandon Schwier for their donation to the CHS Bass Fishing Team in his honor.

A thank you was received from the family of Dana Thornton for the plant received in her memory.

Grade School Maintenance Report:

 We are having issues with chillers.

 Thought we had it fixed, but we are still having issues with the programming of the traffic light.

 Cleaned all AC units on the roof and changed filters

 Heat pump on locker rooms has had a small leak since installation in 2015. TMI will be here next week to recharge.

 The photocell that turns our parking lot lights on is in a bad location and needs to be relocated.

 Having the ice maker looked at by A&W due to producing ice very slowly.

 Possibly removing the rest of the carpet in the building over Christmas break.

 Giessler Roofing repaired the two leaks in the roof which were under warranty

 Catching up on minor repairs as time permits.

High School Maintenance Report:

 Several new LED lights are being installed around the outside of the high school for security purposes.

 The AC in the library has been fixed for now. It has a slow leak in the coil and is over 20 years old and in need of being replaced.

 Fixed the leak in Colbert gym and in the 2005 addition by the elevator.

 Hall Electric removed the lights and projectors from Mr. Blechle’s office, room 104 and room 105. Waiting on paperwork to be returned so Weis can complete the rest of the work.

 The fire alarm inspection has been completed with a few problems that have all been addressed.

 The parking lot behind the high school is in need of repair and sealing sometime soon.

Grade School Athletic Report:

 JH baseball and softball seasons are coming to a close. Both regionals will take place next week.

 Cross country has had one meet and five more on the schedule. There season will end mid-October.

 Boys and girls basketball will start up at the end of September/early October.

 The board receive a schedule of upcoming athletic events.

High School Athletic Report:

 Athletic calendars have been uploaded onto the CHS website under the athletic tab.

 We will no longer be emailing schedules or rosters per request. Individuals will be directed to our website for this information.

 Orange calendars have been printed and distributed to local businesses.

 Dr. Beers is leading the 1st and 10 t-shirt promotion once again this year.

 With the help of Menard Correctional Center, W.O. Smith Field will be cleaned the morning after all all varsity home games. Chester Boy Scouts will be cleaning the morning after the homecoming game.

 The discount cards were a huge success again this year.

 A big thank you to Mrs. Coop and the Information Processing Class II for making all CHS rosters look very professional. Also, a big thank you to Mrs. Evers for always doing a wonderful job proofreading.

 The football field is filling in nicely. Speaking on behalf of myself and all of CHS, we cannot thank you enough for investing in our athletic programs.

 The annual Pink-Out volleyball game will be held on October 7, 2019.

 In the process of updating all of our coaching credentials and certification per IHSA standards.

 Working on W.O. Smith Field facility rehabilitation/upkeep proposal.

 The board received athletic schedules and season summaries from coaches.

Curriculum Report:

 Assessment scores update.

 Mrs. Decker is in the process of screening ELL students. We currently have 25 who are English Language Learners.

 Mrs. Stegmann has attended a couple of assessment webinars so far this school year.

 State assessment dates have been set.

 In the process of reviewing our current resources which are up for renewal, requesting pricing quotes and submitting purchase orders.

Grade School Principal’s Report:

 Enrollment at the grade school, PreK-8th grade is 658.

 Mrs. Kordys has applied to be a sponsor for Student Council.

 Kindergarten held their Open House on August 21 this year. Their first day of school was August 22.

 Pre-K held their Open House on August 26, starting their first day on August 28.

 School is off to a great start. Everything seems to be going very smooth.

 The Marque is not functioning correctly. QNS sent off the receiving box to be repaired by Nevco.

 Mr. Paulus continues to work on the safety lights. They will not follow the timer and stay on all day.

 Everyone who has recess and/or bus duty is now wearing a safety vest for easy visibility to both students and parents.

 A PTS meeting was held on Tuesday, September 17.

 Grandparents Day is on Monday, September 23 for grades K-5.

 Pre-K held their first Family Fun Night on September 19.

 Family Reading Week will be held October 7-12. Family Reading Night is Tuesday, October 8.

 Mrs. Decker visited the ELL Program at Collinsville recently and will be visiting Unity Point on September 20.

High School Principal’s Report:

 CHS staff had a presentation on August 23 from the Leadership Council of Southwestern Illinois.

 The ASVAB was given on September 13.

 Mr. Guebert has begun his Senior Academic Reviews.

 Department meetings have begun for next year’s schedule.

 Student Council has been busy with Homecoming preparations.

 Mr. Springston is planning an E-Waste Recycle Event on November 2.

 Menard has furnished us with a recycle bin for plastic, cardboard and tin.

 The cafeteria staff has been offering our students more choices for lunch and have also incorporated a “share table”.

 We have been having issues with the Nevco sign.

 Homecoming is October 4 & 5.

 No school on Columbus Day, October 14.

 Great American Shake-Out is scheduled for October 17.

 End of first quarter is October 18.

Superintendent’s Report:

 Expecting a slight surplus in our operating funds, $201,000. Overall, I have budgeted for a deficit in anticipation of continued HVAC work at the grade school and high school. Revenues: $10,542,779 and Expenditures: $10,749517.

 Approval for the third payment to A&W Plumbing and Heating is on the agenda for the amount of $34,079.

 Bids are being prepared for 3 AC unit replacements.

 Serve Pro cleaned and disinfected the kitchen lab for the Foods & Nutrition classes. I have recommended the purchase of a sealed cabinet for pantry use.

 A portion of the old plaster ceiling fell in Mr. Blechle’s office during an evening. Ken Hall and George Weis, Co. have been hired to remove the remaining plaster in his office, as well as two classrooms downstairs that our architect was concerned about. I am asking for approval for George Weis to complete the project at $11,910.

 Phone/announcement issues seem to be resolved.

 Baysinger presented a Planning Program for a Construction Development Grant the state will be bringing back on-line in the spring. I am asking for approval of their carrying out the program so that we will have an application ready to submit to the state. The cost is $30,000. This will replace the application that was near the top of the list in 2004, the state eliminated this past year. It is anticipated that we will again be high on the new CD Grant list due to the age and condition of our 1925 section of the high school. This Planning Program will evaluate the needs of the school and district if we were to go forward with the construction of a new building.

 The ROE is expected to hold its annual HLS inspection the first week of October.

 Integrity Energy has been our energy consultant/broker since 2012. We have a contract with Homefield Energy ($0.0569/kwh) which will expire in August 2021. They are recommending locking in a rate with Crius ($0.0486/kwh) for 36 to 40 months. Mr. Pasero wanted the Boards’ thoughts on contracting this far in advance. The Board indicated they would like to wait until the district is closer to the end of the current contract.

 The original ISBE approved amount for bond issue for HLS was $393,264 based on our most recent review. We have appealed this to help cover more of the cost of the HVAC project.

 Asking for approval of a HLS amendment.

 The district’s external audit was initiated recently. Scheffle-Boyle performed this year’s audit for the first time. I expect them to complete the audit within the next few weeks and present by November.

 The line of credit at BV Bank will expire at the end of September.

 Mr. Pasero attended the Perandoe Representative Assembly Board meeting. They are currently using SWIC campus and the Vocational Center in Sparta to house students. We are looking at the possibility of purchasing the Catholic Church in Evansville to centralize all students. Our current assessment over the subgrant is expected to be $12,091 for this year.

 The state is asking that we submit record of approval for Board Policy 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment. Legal council recommended reapproving and sending in the minutes to the state.

Motion was made by Mr. Fricke and seconded by Mrs. Caraway to enter into executive session at 7:40 p.m. for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and for collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Upon roll call Mr. Colvis voted yea, Mrs. Caraway voted yea, Mr. Fricke voted yea, Mr. Mott voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mrs. Caraway to return to open session at 8:14 p.m. Upon roll call Mr. Mott voted yea, Mr. Fricke voted yea, Mrs. Caraway voted yea, Mr. Colvis voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mrs. Caraway to approve the consent agenda and items as listed. Upon roll call Mr. Mott voted yea, Mr. Fricke voted yea, Mrs. Caraway voted yea, Mr. Colvis voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

 Minutes of August 15, 2019 regular meeting and executive session;

 Minutes of August 29, 2019 regular meeting and executive session;

 Bills in the amount of $575,802.68 and payroll in the amount of $412,585.40; 

 Financial reports.

After review, motion was made by Mrs. Caraway and seconded by Mr. Fricke to approve Board Policy 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment, noting updated complaint managers. Upon roll call all members voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Per the recommendation of Superintendent Pasero, motion was made by Mr. Fricke and seconded by Mr. Colvis to approve the 2018 HLS Amendment to resubmit to the Illinois State Board of Education. Upon roll call Mr. Colvis voted yea, Mrs. Caraway voted yea, Mr. Fricke voted yea, Mr. Mott voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mrs. Caraway and seconded by Mr. Fricke to approve the request from Kids for Christ the use of grade school facilities after school until 5:00 p.m. beginning September 20, 2019 through Spring 2020. Upon roll call all members voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mrs. Caraway and seconded by Mr. Colvis to approve the request from Grace Church Ministries use of the high school parking lot on Sunday, October 6, 2019 from 12:00 p.m. to 6:30 p.m. for parking during their Family Fun Day event. Upon roll call all members voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mr. Colvis to approve the request from SILVA Volleyball Club use of the grade school gym to hold practice on Sundays, November 24, 2019 through April 19, 2020. Upon roll call all members voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mrs. Caraway to approve the request of the Rhetoric & Composition class use of the high school parking lot to hold their electronic recycling event on November 2, 2019. Upon roll call all members voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mr. Mott to approve the Administrator and Teacher Salary & Benefits Report for the 2018-2019 school year as reported. Upon roll call all members voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mr. Colvis to adopt the Hazardous Transportation Resolution for the 2019-2020 school year. Upon roll call all members voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mrs. Caraway and seconded by Mr. Colvis to adopt the 2019-2020 School District Budget of Chester Community Unit School District 139 as presented by Superintendent Pasero. Upon roll call Mr. Mott voted yea, Mr. Fricke voted yea, Mr. Colvis voted yea, Mrs. Caraway voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Mott and seconded by Mr. Colvis to approve the bid from George Weis, Co. for the ceiling demolition and repair at the high school in the amount of $11,910. Upon roll call Mr. Mott voted yea, Mr. Fricke voted yea, Mr. Colvis voted yea, Mrs. Caraway voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mrs. Caraway and seconded by Mr. Colvis to approve the bid from Ken Hall Electric for electrical work related to the ceiling demolition and repair at the high school in the amount of $2,680. Upon roll call Mr. Colvis voted yea, Mrs. Caraway voted yea, Mr. Fricke voted yea, Mr. Mott voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mrs. Caraway to approve payment to contractor/subcontractors for the completed HVAC project work at the grade school in the amount of

$34,079.79. Upon roll call Mr. Mott voted yea, Mr. Fricke voted yea, Mrs. Caraway voted yea, Mr. Colvis voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Colvis and seconded by Mr. Fricke to approve the planning for the Construction Development Grant program from Baysinger at a cost of $30,000. Upon roll call Mr. Mott voted yea, Mr. Fricke voted yea, Mrs. Caraway voted yea, Mr. Colvis voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mrs. Caraway and seconded by Mr. Colvis to approve a bond issued from Liberty Mutual through PSIC for Laura Brockmeyer as School Treasurer. Upon roll call Mr. Mott voted yea, Mr. Fricke voted yea, Mrs. Caraway voted yea, Mr. Colvis voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mrs. Caraway and seconded by Mr. Mott to approve the donation of cheer pads to CGS, St. Mary’s School and St. Johns’ School. Upon roll call all members voted yea, 5 yea, 0 nay 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mr. Colvis to approve the CHS basketball program’s 2020 summer basketball camp for grades 3-8 to be held at CGS. Upon roll call all members voted yea, 5 yea, 0 nay 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mrs. Caraway to approve the following paid coaches for the 2019-2020 school year as recommended. Upon roll call Mr. Mott voted yea, Mr. Fricke voted yea, Mrs. Caraway voted yea, Mr. Colvis abstained, Mr. Hammel voted yea. 4 yea, 0 nay, 1 abstain, 2 absent; motion carried.

High School Paid Coaches

Tracy Colvis. Head Softball

Craig Mitchell. Asst. Softball

Trevor Kelkhoff. Head Baseball

Chris Wingerter. Asst. Baseball

Jenny Cartwright. Head Girls’ Track

Jim West. Asst. Girls’ Track

Ben Hunter. Head Boys’ Track

Steven Spears. Asst. Boys’ Track

Grade School Paid Coaches

Nikki McConnell. Head Track

Jenni Schroeder. Asst. Track

Motion was made by Mrs. Caraway and seconded by Mr. Colvis to approve the following volunteers for the 2019-2020 school year as recommended. Upon roll call all members voted yea, 5 yea, 0 nay 2 absent; motion carried.

High School Volunteers

Miah Mitchell. Softball

Boyd Miles. Baseball

Brett Klindworth. Baseball

Ty Malley. Baseball

David James. Baseball

Stan Myers. Track (girls)

Adam Guebert. Track (boys)

Matthew Meltzer. Asst. Trapshooting

Motion was made by Mrs. Caraway and seconded by Mr. Mott to approve sponsors for the 2019-2020 school year as attached. Upon roll call Mr. Colvis voted yea, Mrs. Caraway voted yea, Mr. Fricke voted yea, Mr. Mott voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Colvis and seconded by Mrs. Caraway to employ Chandra Adams as a 7 1⁄2 hour grade school paraprofessional at $9.34 per hour effective September 3, 2019. Upon roll call Mr. Mott voted yea, Mr. Fricke voted yea, Mr. Colvis voted yea, Mrs. Caraway voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mrs. Caraway and seconded by Mr. Colvis to approve a 2% salary increase for Preventative Intiative Home Visitors, Melissa Duncan and Vicki Thompson, and for PI Supervisor, Rachel Marshall for the 2019- 2020 school year. Upon roll call Mr. Colvis voted yea, Mrs. Caraway voted yea, Mr. Fricke voted yea, Mr. Mott voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Colvis and seconded by Mrs. Caraway to approve a 3.78% salary increase for Shirley Stegmann as Curriculum Director for the 2019-2020 school year. Upon roll call Mr. Colvis voted yea, Mrs. Caraway voted yea, Mr. Fricke voted yea, Mr. Mott voted yea, Mr. Hammel voted yea. 5 yea, 0 nay, 2 absent; motion carried.

Motion was made by Mr. Fricke and seconded by Mrs. Caraway to adjourn at 8:26 p.m. Upon roll call all members voted yea, 5 yea, 0 nay 2 absent; motion carried.

The next REGULAR MEETING of the Board of Education will be held on October 17, 2019, at 7:00 p.m. in the Chester Community Grade School Library, 650 Opdyke Street, Chester, IL 62233.

http://www.chester139.com/UserFiles/Servers/Server_105222/File/September%2019,%202019%20Regular%20Mtg%20Brief.pdf

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