City of Pinckneyville City Council met July 27.
Here is the minutes provided by the council:
ROLL CALL
Mayor Robert L. Spencer called the regular meeting of the Pinckneyville City Council to order at 6:00 p.m. in the Council Chambers, City Hall. Members present: Commissioners Ricky J. Cicardi, Kevin B. Hicks, Sammy D. Peradotta, William B. Stotlar, and Mayor Robert L. Spencer. Mayor Spencer declared a quorum present. Commissioner Stotlar requested to add an Executive Session for Section 2 (c) (1) Appointment, employment, compensation, discipline, performance, or dismissal of an employee to the agenda. Mayor Spencer announced the agenda was set. Administrative staff present: City Clerk Melissa Kellerman, City Attorney Don Bigham, Police Chief Kenny Kelley, and Fire Chief Jim Gielow. Due to the COVID-19 Pandemic, the public was invited to attend by social distancing in the lobby area and the Council Chambers of City Hall or by calling in on a conference line. The Pledge of Allegiance was led by Commissioner Cicardi.
PREVIOUS MINUTES
Motion was made by Commissioner Hicks to approve the minutes of the July 13, 2020, regular council meeting. The motion was seconded by Commissioner Stotlar. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
TREASURER’S REPORT
Commissioner Stotlar reviewed the treasurer’s report and stated that the ending bank balance total was $6,705,275.97, and unrestricted balance total was $2,015,601.46, for the period ending June 30, 2020, and stated it was trending in the right direction. Commissioner Stotlar made a motion to approve the treasurer’s report. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ACCOUNTS PAYABLE
Commissioner Stotlar made a motion to approve the accounts payable. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
CORRESPONDENCE
Commissioner Cicardi stated there will be a swim meet at the City Pool tomorrow night and that Chick-Fil-A sandwiches will be available for purchase in the concession stand.
Commissioner Hicks stated that the Pinckneyville Police Department would like to thank Russell Cellular and Kay and Russell Eubanks for their donation of Gatorade, water, and several other items. He expressed his gratitude on behalf of the Police Department and the City Council.
REQUEST TO ACCEPT BID FROM TRIPLE J CONSTRUCTION
Commissioner Cicardi made a motion to accept the bid from Triple J Construction for 15 building roofs in the amount of $59,526.00, excluding any add-ons or per any damage found on site at the time of construction. The 15 roofs range from city buildings to park pavilions. Six contractors were contacted and three bids were received. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST TO ACCEPT BID FROM KUHNERT ELECTRIC
Commissioner Cicardi made a motion to accept the bid from Kuhnert Electric in amount of $14,060.00, for demolition of electrical and installing new lighting at Greg Hale Field. Some of the lighting was destroyed during a hail storm earlier in the year, and Mr. Kuhnert’s bid includes some demo work that had already been completed by him plus his bid includes using copper wire. Bids were received from two contractors for close to the same price, but since Mr. Kuhnert had already completed some of the work included in his bid, this made his bid less. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REVISED QUOTE FOR STORAGE TANK
Commissioner Cicardi informed the Council that a quote from Cady Aquastore for a potable water storage tank previously approved at the March 9, 2020, meeting in the amount of $113,700.00 has been revised. Commissioner Cicardi stated that per HMG Engineering and IEPA requirements for additional features to be added to the tank to be in compliance, the quote has been revised to $114,275.00, an increase of $575.00.
MATTHEW HAZELWOOD SR. REQUEST TO DISCUSS BEING CHARGED FOR A CITY SERVICE THAT IS NOT BEING USED
Matthew Hazelwood Sr. addressed the Council regarding being charged on his city bill for sewer based on water that is used to fill his pool. He stated he had talked to Mayor Spencer and Utility Supervisor, Mike Millikin, and felt he had no resolution to the issue. He stated he has had several pools over the years, and when he lived up north in another town, they had a separate meter you could pick up from the city that could be hooked to the garden hose to fill the pool. After filling the pool, you took the meter back to the city and paid them for the water and they would subtract it from your bill. He currently has an 18-foot pool that holds 6,092 gallons of water. Commissioner Cicardi stated there have been a lot of comments over the years about the same situation, but eventually the water drained from that pool makes its way into the City storm sewer. He offered the option that Mr. Hazelwood could add another meter to his property for the pool that could be used for filling the pool, watering vegetation, or washing a car. He said the cost to install a new meter is $750.00 and the minimum monthly charge of $15.50 for water, or pay a shut-off and turn-on fee each time he chose to turn that meter on or off. Mr. Hazelwood stated that Mike Millikin told him the charge for the additional meter was $1,200.00, but Commissioner Cicardi returned that he had just checked the Ordinance and it was $750.00. Mr. Hazelwood stated that he lives in Diamond Town and there is not city sewer there. He asked if the ordinance could be changed or if he could pick up an old meter to attach to his hose while filling the pool. After more discussion, Commissioner Cicardi stated the Council would take the matter under observation.
REQUEST TO ACCEPT BID FROM XYLEM, INC.
Commissioner Cicardi made a motion to accept the bid from Xylem Inc., for a Dri-Prime Pump in the amount of $38,076.00. Two bids were received. This pump will be used on the lift station on Gordon Street to reduce flooding issues, but can be used as needed elsewhere. The motion was seconded by Commissioner Stotlar. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST TO APPROVE PROPOSAL FROM J.C.’S AIR CONDITIONING AND REFRIGERATION
Commissioner Hicks made a motion to approve the proposal from J.C.’s Air Conditioning and Refrigeration in the amount of $5,600.00 to replace the HVAC equipment in the upstairs of the fire station. He stated the current unit is 30 years old and inefficient. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST APPROVAL TO PURCHASE TWO COMPLETE SETS OF TURNOUT GEAR FROM MAC’S FIRE & SAFETY INC.
Commissioner Hicks made a motion to approve the purchase of two complete sets of turnout gear from Mac’s Fire & Safety Inc. in the amount of $5,175.00 for the fire department. Fire Chief Jim Gielow stated they last about 10 years and they have 26 sets, so they replace a couple sets every year. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST APPROVAL TO HIRE DYLAN SHAHAN AS FIREFIGHTER
Commissioner Hicks made a motion to approve the hiring of Dylan Shahan as a firefighter for the fire department. He stated Fire Chief Jim Gielow had interviewed him and recommending hiring him. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
CITY STREETS TO BE OILED AND CHIPPED AUGUST 4, 2020
Commissioner Peradotta notified the Council that due to weather, some streets that were schedule to be oiled and chipped earlier this summer, were not completed and have now been rescheduled for Tuesday, August 4, 2020, starting at 7:00 a.m. until 4-6 p.m., weather permitting. He noted that ET Simonds and Illini Asphalt make the weather decisions. The following streets will be affected: Cedar Point Lane, Cripple Creek, Railroad Street, Treasure Lane cul-de-sac, then in the Fairgrounds: Midway Road, Ball Park Road, and Arch Road.
ORDINANCE NO. O-2020-21 ESTABLISHING A MUNICIPAL SERVICE FOR THE DISPOSAL OF VEGETATIVE MATTER;
DESCRIBING REGULATIONS FOR THE COLLECTION THEREOF; PROVIDING FOR THE IMPOSITION AND COLLECTION
BY THE CITY OF FEES FOR THE COLLECTION AND DISPOSAL THEREOF; PROHIBITING DEPOSIT OF VEGETATIVE
MATTER ON CITY PROPERTY AND RIGHTS OF WAY, EXCEPT IN COMPLIANCE HEREIWTH; AND PROVIDING
FOR THE IMPOSITION OF A FINE FOR THE VIOLATION THEREOF
Commissioner Peradotta introduced Ordinance No. O-2020-21, an ordinance to be placed on file, establishing a municipal service for the disposal of vegetative matter; describing regulations for the collection thereof; providing for the imposition and collection by the City of fees for the collection and disposal thereof; prohibiting deposit of vegetative matter on City property and rights of way, except in compliance herewith; and providing for the imposition of a fine for the violation thereof.
Commissioner Peradotta stated that tree-trimming contractors offer to reduce their fee if they don’t have to haul off the brush, so customers opt for the City can pick it up, so this Ordinance allows the City to impose a larger pick up fee for these larger loads. He stated the Ordinance will be available after it is approved at the next meeting, and a copy of the notice will be sent out each Spring and included with new service contracts. Commissioner Peradotta made a motion to place on file Ordinance No. O-2020-21, with discretion for the police department to issue warning citations. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLULTION NO. R-2020-26 AUTHORIZING THE CITY OF PINCKNEYVILLE, PERRY COUNTY, ILLINOIS, TO ENTER INTO A MASTER SERVICES AGREEMENT WITH DELTA COMMUNICATIONS, LLC, D/B/A CLEARWAVE COMMUNICATIONS
Mayor Spencer introduced Resolution No. R-2020-26, a resolution to be placed on file, authorizing the City of Pinckneyville, Perry County, Illinois, to enter into a Master Services Agreement with Delta Communications, LLC, D/B/A Clearwave Communications. He stated this is for wiring of the Community Center for telephone and internet. Commissioner Peradotta made a motion to place on file Resolution No. R-2020-26. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RELEASE AND WAIVER FOR BUS STOP
Mayor Spencer presented a Release and Waiver for a bus stop for Community Transportation Development at City parking lot at 101 North Walnut Street. Mayor Spencer stated SCT wants to make a bus stop at the former hospital parking lot. Attorney Bigham stated this gives them permission to use a designated portion of the lot and the agreement can be terminated at any time. By signing the Release and Waiver, it gives them permission to use the lot on the conditions of this waiver which indemnifies the City of any customer claims. Commissioner Stotlar made a motion to approve the Release and Waiver. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
PUBLIC COMMENTS
Rhonda Shubert reported she has received $19,000.00 from the Engelhardt Foundation, so with the $5,000.00 from Gayl Pyatt, she will be bringing a check to the City at the next Council Meeting for $24,000.00 from the Pinckneyville Pickleball Group. Commissioner Cicardi stated the asphalt company will likely start the project in September. He said the price from them was reduced if the City would take down the chain-link fence on one end, so he invited anyone on the Pickleball group to assist in taking down the fence.
Rhonda updated the Council on the Community Center, stating the walls and carpets have been cleaned. She said the Fire Department plans to use it on August 5th, and she has someone else renting it on September 12th; she just needs a rental fee to disclose to them. Mayor Spencer inquired about the sign. Rhonda stated that Steve Tanner has measured and got the logo with the paw print. His estimate is $775.00 to hang the 4’ x 8’ sign and change the signs on the doors.
Rhonda also reported that the Master Gardeners have planted some prairie plants around the David Stone Walking Path with barcode signs where walkers can scan the barcode with their cell phone to get information about the plants.
Commissioner Cicardi stated the Verizon cell tower construction started today in Imperial Heights.
ADJOURNMENT TO EXECUTIVE SESSION
Motion by Commissioner Peradotta, seconded by Commissioner Stotlar to move the meeting to Executive Session at 6:32 p.m. for the discussion of: Section 2 (c) (1) Appointment, employment, compensation, discipline, performance, or dismissal of an employee and 2 (c) (11) Litigation, pending or probable. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RETURN TO REGULAR MEETING
Motion by Commissioner Peradotta, seconded by Commissioner Cicardi to return to the regular meeting at 7:31 p.m. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ADJOURNMENT
Motion by Commissioner Hicks, seconded by Commissioner Stotlar to adjourn the meeting at 7:32 p.m. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
http://ci.pinckneyville.il.us/may2017-current.html
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