City of Pinckneyville City Council met Feb. 13.
Here Here are the minutes provided by the council:
ROLL CALL
Mayor Spencer called the regular meeting of the Pinckneyville City Council to order at 6:00 p.m. in the Council Chambers, City Hall. Members present: Commissioners Ricky J. Cicardi, Kevin B. Hicks, Sammy D. Peradotta, William B. Stotlar, and Mayor Robert L. Spencer. Mayor Spencer declared a quorum present. Mayor Spencer announced the agenda was set. Administrative staff present: City Clerk Melissa Kellerman, City Attorney Don Bigham, and Fire Chief Jim Gielow. The Pledge of Allegiance was led by Commissioner Cicardi.
PREVIOUS MINUTES
Commissioner Hicks made a motion to approve the minutes of the January 23, 2023, regular council meeting. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
TREASURER’S REPORT
Commissioner Stotlar reviewed the comparative payroll from the treasurer’s report and stated that Total Gross Payroll was $160,995.93 for the payroll ending January 2023, up from last year. Total Hours Paid were 5,904 and Total Overtime Hours were 252, both up from last year. Commissioner Stotlar made a motion to approve the treasurer’s report. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ACCOUNTS PAYABLE
Commissioner Stotlar made a motion to approve the accounts payable with two additional invoices totaling $220.95 which include: Great American Financial Services $151.00 for copier agreement at Economic Development office and BLIP Networks $69.95 for airport internet. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
CORRESPONDENCE
Commissioner Cicardi congratulated the Girl’s Jr. High Basketball Team on their first State Championship win.
APPROVE ESTIMATE FOR PUMP REPAIR AND PARTS BY SANDNER ELECTRIC COMPANY INC.
Commissioner Cicardi requested approval of an estimate from Sandner Electric Company Inc. for pump repair and parts to pump backwash from the water plant to the wastewater plant at a total cost of $3,587.79 to be paid from Water. He stated they will rebuild the existing pump vs. purchasing a new pump which would cost $8,000.00. Commissioner Cicardi made a motion to approve the request, which was seconded by Commissioner Stotlar. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
PURCHASE TWO CHEMICAL FEED PUMPS FROM USA BLUEBOOK
Commissioner Cicardi requested approval of a quote from USA Bluebook to purchase two chemical feed pumps with liquid injection to replace the current dry chemical feed system at a total cost of $5,456.00 to be paid from Water. Commissioner Cicardi stated there are no parts to repair the current pump, and this new system will cut overall costs. Commissioner Cicardi made a motion to approve the request, which was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
PURCHASE 2019 BARLOW 20 FEET DOVE TAIL TRAILER FROM STEVE TANNER
Commissioner Cicardi requested to purchase a 2019 Barlow 20 feet Dove Tail Trailer from Steve Tanner at a total cost of $5,200.00 for the Park Department to be used to haul lawn mowers. Commissioner Cicardi made a motion to approve the purchase, which was seconded by Commissioner Hicks. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
PURCHASE PARTS TO REPLACE PVC GAS MAIN AND SERVICES IN IMPERIAL HEIGHTS FROM KGM
Commissioner Cicardi requested approval of a quote from KGM to purchase parts to replace the PVC Gas Main and Services in Imperial Heights at a total cost of $27,233.60 to be paid from Gas. He stated the PVC is coming apart at the joints with the mine subsidence and is part of a future EPA-required improvement. Commissioner Cicardi made a motion to approve the request, which was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST FROM OPTIMIST CLUB OF PINCKNEYVILLE TO COLLECT AROUND SQUARE MAY 20, 2023
The Optimist Club of Pinckneyville requested permission to collect around the square and at the 4-way stop on May 20, 2023, from 7 a.m. to 11 a.m. Mayor Spencer reminded Mike Kovic, who was present representing the Optimist Club, that the upcoming highway construction would be monitored closer to the event date, which may require an adjustment to their collection. Commissioner Hicks made a motion to approve the request. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST FROM FIRST BAPTIST CHURCH TO CLOSE W. ST. LOUIS ST. BETWEEN THE CHURCH AND THEIR PARKING LOT FOR AN EASTER EGG HUNT ON APRIL 1, 2023
Representing First Baptist Church, Debbie Denton requested to close W. St. Louis St., between the church and their parking lot, for an Easter Egg Hunt on Saturday, April 1, 2023, from 9 a.m. to 1 p.m. Commissioner Peradotta stated the Street Department would leave some barricades for them. Commissioner Hicks made a motion to approve the request. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST TO PURCHASE A 2023 DODGE DURANGO PATROL VEHICLE FROM THOMAS DODGE
Commissioner Hicks requested approval to purchase a 2023 Dodge Durango patrol vehicle from Thomas Dodge for $39,277.00 plus title and license fees to be paid from the Police Fund. He stated they are four to six months out on orders, and this will secure the price before any increase, and will come from the 2023-2024 Budget. Commissioner Hicks made a motion to approve the purchase. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
REQUEST FROM TWISTED VINE TO CLOSE PART OF JACKSON STREET OR TO UTILIZE CITY PARKING LOT FOR FOOD TRUCK FOR FAT TUESDAY EVENT FEBRUARY 21, 2023
Commissioner Hicks read a request from Lauren Moore of the Twisted Vine to either close part of Jackson Street from N. Main to N. Walnut St. or to utilize the City parking lot by Victory Clothing for a food truck for Fat Tuesday event February 21, 2023, from 5 p.m. to 9 p.m. The Council agreed either option would be fine. Commissioner Hicks made a motion to approve the request. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLUTION NO. R-2023-06 FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE FOR THE RECONSTRUCTION OF MANN DRIVE USING REBUILD ILLINOIS FUNDS
Commissioner Peradotta presented Resolution No. R-2023-06, a resolution for Improvement under the Illinois Highway Code for the reconstruction of Mann Drive from the recent improvements along Illinois 13/154 using Rebuild Illinois Funds. Commissioner Peradotta introduced Mark O’Brien from HMG Engineers who explained this will alleviate drainage problems by laying concrete, adding curbing and guttering on Mann Drive to shed water away from Mann’s Sporting Goods basement with two new drains. Commissioner Cicardi stated there is a gas line and water meter in that area. Mr. O’Brien stated the water meter can be incorporated into the gutter area and this would be an opportunity to move this gas line and replace the PVC. He stated the project will be let out for bids in the near future. Commissioner Peradotta made a motion to approve Resolution No. R-2023-06. The motion was seconded by Commissioner Cicardi. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLUTION NO. R-2023-04 TO ENTER INTO A CONTRACT WITH ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL REGARDING THE EMPLOYMENT OF POLICE OFFICERS BY THE CITY OF PINCKNEYVILLE
Mayor Spencer introduced Resolution No. R-2023-04, a resolution to be placed on file, authorizing the City of Pinckneyville, Perry County, Illinois, to enter into a contract with Illinois Fraternal Order of Police Labor Council regarding the employment of police officers by the City of Pinckneyville. City Attorney Don Bigham stated the changes included new wages which will be retroactive to May 1, 2022, as well as changing the health insurance premiums and deductibles to correspond with the Laborer’s Union contract. He stated the FOP Union Representative has approved the contract on behalf of the Union. Commissioner Hicks made a motion to place on file Resolution No. R-2023-04. The motion was seconded by Commissioner Stotlar. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLUTION NO. R-2023-05 TO AUTHORIZE A PERMIT APPLICATION TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR UTILITY IMPROVEMENTS – PERMIT NO. 9U-4021-22
Mayor Spencer presented Resolution No. R-2023-05, a resolution to authorize a permit application to the Illinois Department of Transportation for Utility Improvements – Permit No. 9U-4021-22. Mayor Spencer stated this is for the application for the bond for the 6” pipe under highway 154. Commissioner Cicardi made a motion to approve Resolution No. R-2023-05. The motion was seconded by Commissioner Peradotta. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RESOLUTION NO. R-2023-07 TO ACCEPT A BID PROPOSAL FROM HAGENE EXCAVATING, LLC, FOR DEMOLITION SERVICES AT 301 E. CHESTER ST.
Mayor Spencer introduced Resolution No. R-2023-07, a resolution to be placed on file, to accept a bid proposal from Hagene Excavating, LLC, for demolition services at 301 E. Chester St. He stated this property was recently acquired from Murphy Wall State Bank in a condition of disrepair. Commissioner Hicks regarded it as a safety hazard as it is leaning and sinking in the middle. Commissioner Peradotta made a motion to place on file Resolution No. R-2023-07. The motion was seconded by Commissioner Hicks. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
SOUTHERN F.S. FUEL MANAGEMENT SYSTEM OFFER TO THE CITY OF PINCKNEYVILLE
Joel McIntyre of Southern F.S.’s Pinckneyville office introduced Randy Holliday, Energy Specialist, and Dan Rieckenberg, Energy Marketing Manager, of Southern F.S. Mr. Rieckenberg stated Southern F.S. desires to re-establish fuel supply to the City with their competitive pricing and improved service. He proposed a Fuel Management System and provided handouts to the Council members. He introduced a monitoring system which would be installed on the existing pumps at the two locations. Each user would be provided with a PIN to access the system which would track fuel usage by employee, vehicle number, and department. Mr. Holliday stated six other municipalities are using similar systems, which gets the usage by department down to the penny. The PIN code would ensure no loss from theft. Commissioner Cicardi voice his concerns with current billing issues due to fuel left in the tanks. Commissioner Peradotta added their tank showed as empty, but when it was filled, it was short of the amount the tank could hold. Mr. Rieckenberg and Mr. Holliday agreed the tubes in the tank are set from 1-1/2 to 3 inches above the bottom of the tank to allow for settlement in the tank, so it is never completely empty. Mr. Rieckenberg stated the Fuel Management System monitors fuel left in the tanks and will even notify F.S. delivery drivers by text when a tank gets low and the percentage of fuel left in each tank. He proposed two monitoring units, one at the Street Department and one at the Utility Department which can each monitor two dispensing tanks with real-time information. Commissioner Cicardi noted the utility department has one fuel, one diesel, and one offroad tank at their location, but also a tank at Hagene’s and one specifically for a Godwin pump out by the fairgrounds. Mayor Spencer noted that many departments use the fuel tanks including: fire, police, water, sewer, gas, and park. Mr. Rieckenberg stated each user in each department would be provided with a PIN which would log the date and time, amount used, the user and vehicle number. Managers can log in to the system to see the usage in real-time. The usage report can be exported into excel and sorted by user or department as needed. Commissioner Cicardi stated when the fuel is delivered, they have to break down how it’s been used by each department. He also noted when the City used F.S. before, they needed new tanks, which F.S. didn’t have. He stated Huels put in new tanks and clean and paint the tanks every three years. Mr. Rieckenberg said he would put the City on a tank maintenance program, which would clean and paint the tanks as needed. He stated he appreciated the chance to get bank in the game.
PUBLIC COMMENT
Aaron Lacy addressed the Council again concerning the delay in starting his new business on the square in Pinckneyville. He stating he was having issues with the zoning board and had not had a response from them so he contacted City Attorney Don Bigham and was told the zoning board has been in the process of designing an ordinance regarding gaming around the square and on Main Street. Mr. Lacy said he only wants the same consideration as any other bar in Pinckneyville has been given. City Attorney Don Bigham stated the proposed ordinance would not allow gaming on the square, but Mr. Lacy stated the zoning board has had his application for seven months and never stated there was an issue from the beginning. He stated he has a loan approval on the building and wants to bring the building back to life. City Attorney Don Bigham stated the zoning board has been in the process of amending the ordinance longer than Mr. Lacy has had his application in. He stated amending the ordinance would require a Public Hearing by the zoning board, where Mr. Lacy would be able to add his input. The zoning board would then recommend amending the ordinance to the Council for approval.
ADJOURNMENT TO EXECUTIVE SESSION
Motion by Commissioner Peradotta, seconded by Commissioner Cicardi to move the meeting to Executive Session at 6:53 p.m. for the discussion of: Section 2 (c) (5) Purchase or lease of real property for the use of the public body, Section 2 (c) (6) Setting of a price for the sale or lease of property owned by the public body, and Section 2 (c) (11) Litigation, pending or probable. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
RETURN TO REGULAR MEETING
Motion by Commissioner Stotlar, seconded by Commissioner Peradotta to return to the regular meeting at 7:56 p.m. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
ADJOURNMENT
Motion by Commissioner Hicks, seconded by Commissioner Stotlar to adjourn the meeting at 7:57 p.m. On roll call: Commissioners Cicardi, Hicks, Peradotta, Stotlar, and Mayor Spencer voted YEA. NAYS: None. Motion declared carried.
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