City of Red Bud City Council met June 5.
Here are the minutes provided by the council:
The City Council of Red Bud, Randolph County, Illinois met on Monday, June 5, 2023, at 6:00 P.M. at Red Bud City Hall, City Council Chambers.
Members Present: Mayor Susan Harbaugh, Curt Guebert, Mike Rheinecker, Bill Hanebutt, Jeremy DeMond, Rodney Nevois
Members Absent: Ben Schwartzkopf, Kyle Donjon, Alan Piel
Others Present: City Attorney Rick Cooper, City Superintendent Josh Eckart, Code Administrator Jeff Mueller, Police Chief John Brittingham, City Clerk Joanne Cowell
Others Absent: Admin. Assist. Pam Poetker
I. Pledge of Allegiance
II. Call to Order at 6:00 P.M. by Mayor Harbaugh
III. Roll Call by City Clerk Joanne Cowell
IV. Approval of Financial Statements
Motion made by Council Member Nevois, seconded by Council Member Guebert to approve the Financial Statements as presented and file for audit. The vote was as follows: Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye. Motion carried.
V. Approval of Estimated and Listed Bills
Motion made by Council Member Guebert, seconded by Council Member Rheinecker, to approve the estimated and listed bills. The vote was as follows: Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye. Motion carried.
VI. Consideration of any Additional Bills
There were none.
VII. Correspondence and Public Guest Comments
There were none.
VIII. Consent Agenda—Items Originated at Committee Level
Please note: Items with ** were removed from the consent agenda.
Consent Agenda – Items Originated at Committee Level as Indicated in ( )
A. City Council Meeting and Public Hearing Minutes
Approval of minutes from May 1, 2023, and May 15, 2023, council meeting and the May 1, 2023, public hearing
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
B. Illinois Country Harvest – Autumn Planters (Finance)
Approval of authorization to accept the proposal from Illinois Country Harvest for autumn decorations in the planters at city hall, in the amount of $996.07
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
C. Code Administrator/City Engineer (Personnel)
Approval of authorization to appoint Jeff Mueller as City Engineer. (((Clerk Note: Mueller was appointed as Code Administrator ((CC 32-68 (A))on May 1, 2023.))) Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
D. Lion’s Club Request to Collect for Candy Day (Cultural)
Approval of authorization of the request from the Lion’s Club to collect at the 4-way stop on Friday (2-6 P.M.) and Saturday (Noon-6 P.M.), October 13 &14, 2023
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
E. Request from Chamber of Commerce for City Nights Series (Cultural)
Approval of authorization of the request from the Chamber of Commerce to present the first City Nights Event on June 15, 2023, at City Hall Park, and for the city to sponsor the event, at a cost of $500, and provide for the other requests listed in the e-mail dated May 11, 2023
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
F. Request from Chamber of Commerce BBQ & Craft Beer Event (Cultural)
Approval of authorization of request from the Chamber of Commerce to present the first BBQ/Craft Brew Fest Event at City Hall Park, on September 23, 2023, and provide for the other requests in the e-mail dated May 11, 2023
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
G. Request from Randolph County Humane Society to Collect at Four Way (Cultural)
Approval of authorization to accept the request from Randolph County Humane Society to collect at the 4-way stop on Friday, September 29, 2023 (2-6 P.M.) and Saturday, September 30, 2023 (8:00 A.M.-Noon).
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
H. Request from UltraSite/UltraPlay for Special Features at Ratz Park (Cultural)
Approval of authorization to accept the request from UltraSite/UltraPlay to provide cornhole, bubble soccer and bounce house at Ratz Park Pavilions #1 & 3 on September 23, 2023
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
I. Request from Perandoe to Reserve Lincoln Park #1, Less Fee (Cultural)
Approval of authorization to accept the request from Perandoe to reserve Lincoln Park #1 on May 18, 2023, 10:00 A.M.- 1:00 P.M., less fee
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
J. Request from Chamber of Commerce to Reserve Lincoln Park #1 (Cultural)
Approval of authorization to accept the request from the Chamber of Commerce to reserve Lincoln Park #1, for Movie Night, on June 10, 2023, less fee, and additional items as requested in the e-mail dated May 12, 2023 Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
K. Replacement of Flame Ionization Unit for Gas Department (Public Works)
Approval of authorization to replace the flame ionization unit for the gas department, NTE $8,000
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
L. Comprehensive Plan Specifications (Zoning)
Approval of authorization to proceed with the comprehensive plan
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
M. Purchase of Windscreens – Lincoln Park (Recreational Facilities)
Approval of authorization to purchase windscreens, as proposed, NTE $3,000, with the stipulation of leaving an airflow for the main basketball court
Motion made by Council Member Hanebutt, seconded by Council Member DeMond, to approve under the omnibus designation, the consent agenda items A through M. The vote was as follows: Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye. Motion carried.
IX. Reports of Standing Committee, Departments and Other Committees, Boards & Commissions
A. Finance Committee - Meeting May 15, 2023
1. CDs and Investment Opportunities
There will be some CDs coming due in October.
B. Personnel Committee - Meeting May 15, 2023
Nothing to report
C. Public Health & Safety Committee - Meeting May 15, 2023
Nothing to report
D. Public Works Committee - Meeting May 15, 2023
1. Relay Replacement in Substation
Superintendent Eckart reported that there are some relays in substations that are bad, are obsolete and replacements are no longer available.
Motion made by Council Member Guebert, seconded by Council Member Hanebutt, to authorize approval to purchase protection relays as proposed by VIPOWER Services, NTE $28,500. The vote was as follows: DeMond, aye; Nevois, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye. Motion carried.
E. Zoning Committee - Meeting May 15, 2023
Nothing to report
F. Cultural Committee - Meeting May 15, 2023
1. Request from St. Peter UCC to Close Street on July 14, 2023
Motion made by Council Member Nevois, seconded by Council Member Guebert, to authorize approval of the request from St. Peter’s UCC to close Randolph Street alongside the church for VBS closing celebration (bounce houses) on July 14, 2023, around 4:00 P.M. The vote was as follows: Nevois, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye. Motion carried.
G. Executive Session Minutes Review Committee – No Meeting
Nothing to report
H. Planning Commission – Meeting May 16, 2023
1. UCC Church Reduced Set-Back Variance Ordinance No. 1523
Motion made by Council Member Rheinecker seconded by Council Member Hanebutt, to authorize approval of ORDINANCE NO. 1523: “AN ORDINANCE GRANTING A VARIANCE UNDER TITLE XVII CHAPTER 173 OF THE CITY OF RED BUD CODE OF ORDINANCES 2021.” The vote was as follows: Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye. Motion carried.
2. UCC Special Use Permit Ordinance No. 1524
UCC request for an outdoor event center utilizing the northwest corner of their property
Motion made by Council Member Rheinecker seconded by Council Member Hanebutt, to authorize approval of ORDINANCE NO. 1524: “AN ORDINANCE GRANTING A SPECIAL USE PERMIT UNDER TITLE XVII CHAPTER 173 OF THE CITY OF RED BUD CODE OF ORDINANCES 2021.” The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Nevois, aye; Guebert, aye. Motion carried.
I. Economic Development Commission – No Meeting
Nothing to report
J. Recreational Facilities Committee – Meeting May 15, 2023
Nothing to report
K. Parks and Recreation Committee – Meetings May 3, 2023
Nothing to report
X. Old Business
None
XI. New Business
A. Review of June Calendar
Mayor Harbaugh reminded everyone of the plan to move the July Council and Committee meetings back by one week, due to the July 4th holiday. The Council meeting will be July 10that 6:00 P.M. and the Committee meeting will be July 24th at 6:00 P.M. Notifications will be sent as required.
B. Other Comments
None
C. Adjournment
Motion made at 6:08 P.M. by Council Member Hanebutt, seconded by Council Member Guebert, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.
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