South West Illinois News

City of Red Bud Finance Committee met Nov. 20.

Here are the minutes provided by the committee:

Committee Members Present: Rodney Nevois, Ben Schwartzkopf, Mike Rheinecker, Bill Hanebutt

Committee Members Absent: Alan Piel

Council Members Present: Curt Guebert, Jeremy DeMond

Council Members Absent: Kyle Donjon

Others Present: Mayor Susan Harbaugh, City Attorney Rebecca Cooper, City Superintendent Josh Eckart, Admin. Assist. Pam Poetker, City Clerk Joanne Cowell

Others Absent: Code Admin./City Engineer Jeff Mueller, Police Chief

John Brittingham

Pledge of Allegiance

Committee Chairman Nevois called the meeting to order at 6:00 P.M.

Old Business

I. FY’23 Surplus Funds

A. Departmental Allocations and Long-Term Intentions for Swimming Pool Discussion was held regarding how much the city is willing to invest in the repairs for the pool. There is $70,000 in savings for repairs. Does the city want to add dollars to the 5-year plan for the pool? The statistical report for attendance has not been received from the YMCA. Should we be proactive with the swim team, let them know what we are planning?

The allocation of the FY’23 surplus funds will be in the packets and left on the agenda for December.

New Business

I. Approval of Prior Month’s Meeting Minutes – October 16, 2023 Recommendation made by Committee Chairman Nevois, seconded by Committee Member Rheinecker, to approve the minutes from the October 16, 2023, meeting. Motion Carried.

II. CDs Information

A. Maturing CDs

There will be two CDs maturing in December. Bids will be presented at the December 18, 2023, meeting.

III. Financial Dashboard

The city is at 50%, or six-month of the budgeted year. The revenue is at 59%, or $221,523 over budget and expenditures are at 20%, or $3,761,438 under budget.

IV. Holiday Gift Certificates for Employees

A schedule for Chamber of Commerce Gift Certificates for full-time employees at $100 and part-time employees at $60, was presented.

Recommendation made by Committee Member Hanebutt, seconded by Committee Member Rheinecker to authorize approval of the Employees 2023 Holiday Gift Certificate Schedule, as presented, in the amount of $3,840. Motion carried.

V. Caselle Module for Utility Customers

This module will work with the utility billing module and allow utility customers to see their monthly bill. It will also build history for the customer to see. This will also allow different options for payment. There is a customer fee for payment. There is no fee for auto debit.

Recommendation made by Committee Member Rheinecker, seconded by Committee Member Hanebutt to approve the Civic Systems, LLC, Purchase Agreement for Caselle Citizens Portal – UB, AR and Miscellaneous for $3,000. Motion rescinded.

Recommendation made by Committee Member Rheinecker, seconded by Committee Member Hanebutt to approve the Civic Systems, LLC, Purchase Agreement for Caselle Citizens Portal – UB, AR and Miscellaneous, NTE $3,500. Motion carried.

VI. Tax Levy Ordinance No. 1531

Liz Cowell prepared the tax levy and sent it to Attorney Cooper for review. Recommendation made by Committee Member Hanebutt, seconded by Committee Member Reinecker to approve the TAX LEVY ORDINANCE NO. 1531. Motion carried.

VII. Authorization to Apply for Tourism Grants

Pam Poetker would like permission to work with the Chamber and apply for two tourism grants, both due in December. There is no funding required by the city. Recommendation made by Committee Member Rheinecker, seconded by Committee Member Hanebutt to authorize approval for Pam Poetker to write two tourism grants, in conjunction with the Chamber. Motion carried.

VIII. Public Comments/Anything for the Good of the City

None

The meeting was adjourned at 6:25 P.M.

https://www.cityofredbud.org/uploads/3/8/4/1/38410823/finance_112023.pdf