South West Illinois News

City of Red Bud City Council met Sept. 3.

Here are the minutes provided by the council:

The City Council of Red Bud, Randolph County, Illinois met on Monday, September 3, 2024, at 6:00 P.M. at the Red Bud City Hall, Council Chambers.

Members Present: Mayor Susan Harbaugh, Ben Schwartzkopf, Curt Guebert, Mike Rheinecker, Bill Hanebutt, Jeremy DeMond, Kyle Donjon, Alan Piel

Members Absent: Rodney Nevois

Others Present: City Attorney Rick Cooper, City Superintendent Josh Eckart, Police Chief John Brittingham, Administrative Officer Jill Landgraf, City Clerk Joanne Cowell

Others Absent: Code Admin./City Engineer Jeff Mueller I. Pledge of Allegiance

II. Call to Order at 6:00 P.M. by Mayor Harbaugh

III. Roll Call by City Clerk Joanne Cowell

IV. Approval of Financial Statements

Motion made by Council Member Rheinecker, seconded by Council Member Guebert to approve the Financial Statements as presented and file for audit. The vote was as follows: Schwartzkopf, aye; Rheinecker, aye; Guebert, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye. Motion carried.

V. Approval of Estimated and Listed Bills

Motion made by Council Member Hanebutt, seconded by Council Member Guebert to approve the estimated and listed bills. The vote was as follows: Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye. Motion carried.

VI. Consideration of any Additional Bills

There were none.

VII. Correspondence, Public and Guest Comments

There were none.

VIII. Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated at Committee Level as Indicated in ( )

A. City Council Meeting Minutes from August 5, 2024

Approval of minutes from August 5, 2024, council meeting

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

B. Approval for Administrative Officer Landgraf to Apply for HeroFund USA, Inc. Grant (Finance)

Approval of authorization to apply for a 50/50 HeroFund USA, Inc. Grant for the purchase and training of a drone to be used by the police dept Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

C. Approval for Administrative Officer Landgraf to Apply for Regional Site Readiness Grant (Finance)

Authorization of approval to apply for the Regional Site Readiness Grant which would be used for Red Bud Business Park development and could be between $250,000 and $3,000,000

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

D. Approval to Accept Reflections Windows and Floors Proposal for City Hall Cleaning Services (Finance)

Authorization of approval to accept the proposal from Reflections Windows and Floors for City Hall cleaning services

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

E. Approval of Liz Cowell’s Six-Month Probationary Period, Effective September 6, 2024 (Personnel)

Authorization of approval to end Liz Cowell’s six-month probationary period, effective September 6, 2024

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

F. Acceptance of Karen Junge’s Resignation as a Crossing Guard, Effective May 16, 2024 (Personnel)

Authorization of approval to accept the resignation from Karen Junge as a crossing guard, effective May 16, 2024

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

G. Approval of St. John Lutheran School Cross Country Meet Request to Use Lincoln Park, Less Fee on September 6, 2024 (Cultural)

Authorization of approval of request from St. John Lutheran School to reserve Lincoln Park, less fee, for a cross country meet on September 6, 2024, 4-7 PM

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

H. Approval of David Friess Request to Use Ratz Park Pavilion #1, Less Fee for Women’s Leadership Initiative Scavenger Hunt on September 28, 2024 (Cultural)

Authorization of approval of request from David Friess to reserve Ratz Park #1, less fee, for the Women’s Leadership Initiative Scavenger Hunt on September 28, 2024, 1-4 PM

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

I. Approval for Red Bud Beautification Committee to Collect at Four-Way Stop on November 15, 2024, from 2PM-5PM & November 16, 2024, 8AM-Noon (Cultural)

Authorization of approval of request from Red Bud Beautification

Committee to collect at the four-way stop on Friday, November 15, 2024, 2-5 PM and Saturday, November 16, 2024, 8 AM-Noon

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

J. Approval of YMCA to Reserve Ratz Park Soccer Fields as Outlined in Email Request (Cultural)

Authorization of approval of the request from the YMCA to reserve Ratz Park Soccer Field, less fee, on Mondays beginning August 26, 2024, 5:30- 7:00 PM, Wednesdays, beginning September 4, 2024, 5:00-5:45 PM, and Saturdays, beginning September 7, 2024, 9:00-11:30 AM, through

Saturday, October 12, 2024

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q.

The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

K. Approval of Derek Allen’s Step Increase of $1.25/Hour, Effective the First Pay Period After the September 3, 2024, Council Meeting (Public Works)

Authorization of approval of Derek Allen’s step increase of $1.25/hour, effective with the first full pay period after the September 3, 2024, council meeting

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

L. Approval of Derek Allen’s Six-Month Probationary Period, Effective September 5, 2024 (Public works)

Authorization of approval to end Derek Allen’s six-month probationary period, effective September 5, 2024

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

M. Approval to Sell Dump Tuck #18, Bucket Truck #3, Old Parts Truck and Road Grader on GovDeals (Public Works)

Authorization of approval to sell dump truck #18, bucket truck #3, old parts truck and road grader on GovDeals

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

N. Approval to Send Derek Allen and Joe Ledlow to Illinois Potable Water Supply Operators Association Conference on September 11-13, 2024, Including Transportation, Food and Lodging (Public Works)

Authorization of approval to send Derek Allen and Joe Ledlow to training entitle “Illinois Potable Water Supply Association Conference” in Springfield, IL on September 11-13, 2024. Transportation, food, and lodging are required.

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

O. Approval of Martin Roofing & Soar Proposal for Power Plant Roof Replacement – NTE $50,000 (Public Works)

Authorization of approval to accept the proposal from Martin Roofing and Solar to replace the power plant roof, NTE $50,000. The City received $13,922.28 from the insurance company for storm damage to the roof.

Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

P. Approval of Woody’s Municipal Supply Proposal for Truck #6 Upgrades – NTE $35,000 (Public Works)

Authorization of approval to accept the proposal from Woody’s Municipal Supply Co. for upgrades and a new spreader for truck #6, NTE $35,000 Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

Q. Approval to Move Forward with Dog Park Proposal from UltraSite, with Adjustments as Needed (Recreational Facilities)

Authorization of approval to move forward with the proposal from

UltraSite for a dog park at Lincoln Park, with adjustments, as needed Motion made by Council Member Donjon, seconded by Council Member Hanebutt to approve under the omnibus designation, the consent agenda items A through Q. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

IX. Reports of Standing Committees, Departments and Other Committees, Boards & Commissions

A. Finance Committee - Meeting August 19, 2024

1. Maturing CDs

Nothing to report

B. Personnel Committee - Meeting August 19, 2024

Nothing to report

C. Public Health & Safety Committee - Meeting August 19, 2024 1. Training Request for Nick Rinehart – 3-Day New Detective and New Criminal Investigator

Motion made by Council Member Hanebutt, seconded by Council Member Rheinecker, to authorize approval to send Nick Rinehart to training entitled “3 Day New Detective and New Criminal Investigator” in Urbana, IL, on October 14- 16, 2024, with a registration fee of $325. Transportation and lodging are required. The vote was as follows: Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, aye. Motion carried.

D. Public Works Committee - Meeting August 19, 2024

1. Utility Rate Studies

A. Electric – Utility Financial Solutions, LLC

Motion made by Council Member Guebert, seconded by Council Member Donjon, to authorize approval to accept the proposal from Utility Financial Solutions, LLC, NTE $27,500, for a rate structure study. The vote was as follows: DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye. Motion carried.

2. Approval to Apply for Illinois Transportation Enhancement Program (ITEP), if Eligible

No action. The city would need a sponsor to be eligible for this grant.

E. Zoning Committee - Meeting August 19, 2024

Nothing to report

F. Cultural Committee - Meeting August 19, 2024

1. Red Bud Fire Department Request for Street Closure, Event Permission and Site Inspection as Outlined in Chief Landgraf’s Email for Meat Shoot on September 29, 2024

Motion made by Council Member Schwartzkopf, seconded by Council Member Piel, to authorize approval of the request from the Red Bud Fire Department to close Orange Street between Veteran Street and East Pine Street on September 29, 2024, between 11:00 AM and 8:00 PM for a meat shoot fundraiser and a site inspection by the Chief of Police. The vote was as follows: Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye. Motion carried.

2. Burmester Auction Service Request to Close S. Oak Street for Beverly Cowell Auction at 716 Locust St. on September 29, 2024

Motion made by Council Member Schwartzkopf, seconded by Council Member Hanebutt, to authorize approval of the request from Burmester Auction Service for a street closure at South Oak Street on September 29, 2024, from 7:00 AM – 3:00 PM for the Beverly Cowell auction at 716 Locust Street. The vote was as follows: Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye. Motion carried.

3. Red Bud Area Museum Request to Sell Donuts at the Four-Way Stop on September 28, 2024, from 7:30-10:00 A.M.

Motion made by Council Member Schwartzkopf, seconded by Council Member Rheinecker, to authorize approval of the request from the Red Bud Area Museum to sell donuts at the four-way stop on September 28, 2024, from 7:30-10:00 AM. The vote was as follows: Schwartzkopf, aye; Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye. Motion carried.

4. Red Bud Lions Club Request to Collect at the Four-Way Stop on October 4, 2024, from 2:00-6:00 PM and October 5, 2024, from 8:00 AM-Noon

Motion made by Council Member Schwartzkopf, seconded by Council Member Piel, to authorize approval of the request from the Red Bud Lions Club to collect at the four-way stop on October 4, 2024, 2:00-6:00 PM and October 5, 2024, 8:00 AM Noon. The vote was as follows: Guebert, aye; Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye. Motion carried.

5. Website Vendor Approval

Motion made by Council Member Donjon, seconded by Council Member Schwartzkopf, to authorize approval of the proposal from 618 Creative, as the city website vendor, NTE $11,000, to be funded through Hotel/Motel Tax, if available. The vote was as follows: Rheinecker, aye; Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye. Motion carried.

G. Recreational Facilities – Meeting August 19, 2024

Nothing to report

H. Executive Session Minutes Review Committee – No Meeting Nothing to report

I. Planning Commission – Meeting August 20, 2024

1. Appointment of Matt Wagner to the Planning Commission

Motion made by Council Member Piel, seconded by Council Member Schwartzkopf, to authorize approval to appoint Matt Wagner to the Planning Commission. The vote was as follows: Hanebutt, aye; DeMond, aye; Donjon, aye; Piel, aye; Schwartzkopf, aye; Guebert, aye; Rheinecker, aye. Motion carried.

J. Economic Development Commission – No Meeting

Nothing to report

K. Parks and Recreation Committee – Meeting August 7, 2024

No Quorum The next meeting is scheduled for September 4, 2024, at 6:00 PM at Ratz Park.

X. Old Business

None

XI. New Business

A. Review of September Calendar

No changes

B. Other Comments

None

C. Adjournment

Motion made at 6:14 P.M. by Council Member Hanebutt, seconded by Council Member Rheinecker, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

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