City of Red Bud City Council met April 7

Susan Harbaugh - Red Bud City Mayor | City of Red Bud

By South West Illinois News Reports

May 11, 2025

City of Red Bud City Council met April 7.

Here are the minutes provided by the council:

The City Council of Red Bud, Randolph County, Illinois met on Monday, April 7, 2025, at 6:00 P.M. at the Red Bud City Hall, Council Chambers.

Members Present: Mayor Susan Harbaugh, Curt Guebert, Mike Rheinecker, Jeremy DeMond, Rodney Nevois, Kyle Donjon, Alan Piel

Members Absent: Ben Schwartzkopf, Bill Hanebutt

Others Present: City Attorney Rebecca Cooper, City Superintendent Josh Eckart, Police Chief John Brittingham, Administrative Officer Jill Landgraf, City Clerk Joanne Cowell

Others Absent: Code Admin./City Engineer Jeff Mueller

I. Pledge of Allegiance

II. Call to Order at 6:00 P.M. by Mayor Harbaugh

III. Roll Call by City Clerk Joanne Cowell

IV. Approval of Financial Statements

Motion made by Council Member Nevois, seconded by Council Member Rheinecker to approve the Financial Statements as presented and file for audit. The vote was as follows: Guebert, aye; Rheinecker, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye. Motion carried.

V. Approval of Estimated and Listed Bills

Motion made by Council Member Rheinecker, seconded by Council Member Nevois to approve the estimated and listed bills. The vote was as follows: Rheinecker, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye. Motion carried.

VI. Consideration of any Additional Bills

None

VII. Correspondence, Public and Guest Comments

None

VIII. Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated at Committee Level as Indicated in ( )

A. Approval of City Council Meeting Minutes from March 3, 2025 Authorization of approval of City Council Meeting Minutes from March 3, 2025

Motion made by Council Member Piel, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through V. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye. Motion carried.

B. Approval of Illinois Country Harvest Proposal for Fall Planter for City Hall, NTE $450 (Finance)

Authorization of approval to accept the proposal from Illinois Country Harvest for the fall planter at city hall, NTE $450

C. Approval of Illinois Country Harvest Proposal for Winter Planter for City Hall, NTE $485 (Finance)

Authorization of approval to accept the proposal from Illinois Country Harvest for the winter planter at city hall, NTE $485

D. Approval to Add a Line-Item Budget for City Hall Planters by Illinois Country Harvest, NTE $2,000/Year and Authorize Administrative Officer to Manage Arrangements (Finance)

Authorization of approval to add a line-item budget, NTE $2,000/year and authorize the Administrative Officer to manage the arrangements

E. Approval of $500 Half-Page Ad for Annual Fort de Chartres Rendezvous Booklet (Finance)

Authorization of approval to purchase a $500 one-half page advertisement for the Fort de Chartres Rendezvous booklet and work with the Chamber of Commerce to design the ad

F. Approval of Red Bud Fire Department to Purchase 2025 Truck, NTE $63,000 (Finance)

Authorization of approval of the Red Bud Fire Department proposal to proceed with the purchase of a 2025 F250 Crew Cab Truck from Ed Morse Ford, NTE $63,000; the truck will be titled 50%/50% between the City of Red Bud and the Red Bud Community Fire Company (rural)

G. Approval of $600 Donation to the Community Foundation in the Name of the Thirty Volunteers on Parks and Rec., Ec. Dev., and Planning Commission in Honor of National Volunteer Month (Personnel)

Authorization of approval to contribute $600, in the name of the thirty volunteers on the Parks & Rec., Ec. Dev., and Planning Commission, to the Community Foundation of Red Bud in honor of National Volunteer Month

H. Approval for Jill Landgraf to Attend Leadership Institute for the New Manager/Administrator in Normal, IL on May 22, 2025, NTE $500 (Personnel)

Authorization of approval of the request to send Jill Landgraf to “Leadership Institute for the New Manager/Administrator” training in Normal, IL on May 22, 2025, NTE $500, for mileage, meals, and lodging Motion made by Council Member Piel, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through V. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye. Motion carried.

I. Approval for John Brittingham to Attend ILEAS Conference in Springfield, IL from March 30 - April 2, 2025, NTE $600.80 (Public Health & Safety) Authorization of approval of the request to send John Brittingham to training entitled “ILEAS Conference” in Springfield, IL on March 30-April 2, 2025, NTE $600.80 for transportation, meals, and lodging

J. Approval of the Chamber of Commerce 2025 Calendar of Events, as Presented (Cultural)

Authorization of approval of the Chamber of Commerce 2025 Calendar of Events, as presented

K. Approval of the Red Bud Area Museum to Sell Donuts at the Four-Way Stop on April 12, 2025, 8AM-12PM (Cultural)

Authorization of approval of the request from the Red Bud Area Museum to sell donuts at the four-way stop on Saturday, April 12, 2025, 8AM-12PM Motion made by Council Member Piel, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through V. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye. Motion carried.

L. Approval for Tom and Abbigail Steibel to Operate an Ice Cream Truck on Red Bud Streets, According to Red Bud City Code 2021 Book of Ordinances, Chapter 106 (Cultural)

Authorization of approval of the request from Tom and Abbigail Steibel to operate an ice cream truck on Red Bud streets, according to the Red Bud City Code 2021 Book of Ordinances, Chapter 106

M. Approval of Red Bud Fire Department’s Special requests for their Annual Fireman’s Picnic on June 27, 28, and 29, 2025 (Cultural)

Authorization of approval of the special requests, as listed, from the Red Bud Fire Department for their Annual Fireman’s Picnic on June 27, 28 & 29, 2025

N. Approval of The Pump Shop Proposal for Golf Course Lift Station Upgrades, NTE $60,000 (Public Works)

Authorization of approval of The Pump Shop/Missouri Machinery & Engineering Co. proposal for upgrades at the golf course lift station, NTE $60,000

O. Approval of Daniel Koester to Attend IMEA Power Plant Operators Seminar in Springfield, IL, on May 16, 2025 (Public Works)

Authorization of approval of the request to send Daniel Koester to training entitled “IMEA/IPEA/IMUA Annual Conference & Trade Show” in Springfield, IL, on May 16, 2025, transportation is required

P. Approval of Tom Caverly’s Retirement Notice, Effective April 1, 2025 (Public Works)

Authorization of approval to accept the notice of retirement from Tom Caverly, effective April 1, 2025

Q. Approval of Hunter Bauer’s 12-Month Step-Pay Increase of $2.50/Hour, Effective with the April 16, 2025, Pay Period (Public Works)

Authorization of approval off Hunter Bauer’s 12-month step increase of $2.50/hour, effective with the April 16, 2025, pay period

R. Approval for Jeff Mueller to Attend the 2021 International Residential Building Code Conference in Elgin, IL, on May 8, 2025, NTE $673 (Zoning)

Authorization of approval to send Jeff Mueller to training entitled “2021 International Residential Building Code” in Elgin, IL, with a registration fee of $195, transportation, meals, and lodging are required, NTE $673

S. Approval of Glandt Roofing, LLC Proposal for City Pool House Roof Replacement, Seamless Guttering and Downspouts, NTE $22,000 (Recreational Facilities)

Authorization of approval of the proposal from Glandt Roofing, LLC for the pool roof replacement, including the seamless guttering/downspouts, NTE $22,000

T. Approval of Germann Brick Contractors, Inc. for City Pool House wall Repair, NTE $3,100 (Recreational Facilities)

Authorization of approval of the proposal from Germann Brick Contractors, Inc. for the pool wall repair, NTE $3,100

U. Approval to Accept Donation of Shade Features from Dieterich Bank to the Community Foundation of Red Bud for the Splash Pad (Recreational Facilities)

Authorization of approval to accept the donation from Dieterich Bank to the Community Foundation of Red Bud for the splash pad shade features Motion made by Council Member Piel, seconded by Council Member Donjon, to approve under the omnibus designation, the consent agenda items A through V. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye. Motion carried.

V. Approval to Release Executive Session Minutes from September 16, 2024 (Executive Session Minutes Review), September 16, 2024 (Finance Committee), May 17, 2021, March 18, 2024, April 15, 2024, June 17, 2024 (Personnel Committee)

Authorization of approval to release Executive Session Minutes from September 16, 2024 (Executive Session Minutes Review), September 16, 2024 (Finance Committee), May 17, 2021, March 18, 2024, April 15, 2024, June 17, 2024 (Personnel Committee)

IX. Reports of Standing Committees, Departments and Other Committees, Boards & Commissions

A. Finance Committee - Meeting March 17, 2025

1. Maturing CDs

A recommendation for the CDs maturing on May 16th will be made at the May committee meeting.

B. Personnel Committee - Meeting March 17, 2025

Nothing to report

C. Public Health & Safety Committee - Meeting March 17, 2025 Nothing to report

D. Public Works Committee - Meeting March 17, 2025

1. Approval to Hire Part-Time Help

Council Member Rheinecker questioned Eckart if he is planning to use Wolter and Grohmann as part-time meter readers and he said that they had expressed interest in meter reading, and Eckart has received resignations from two current meter readers. The rate of pay would be the normal rate for meter reading.

Motion made by Council Member Guebert, seconded by Council Member Donjon, to authorize approval to hire Max Wolter as part-time summer help and co-op student worker and Zach Grohmann as part-time summer help, at $16.11/hour, pending physical and drug testing results. The vote was as follows: Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye; DeMond, aye. Motion carried.

2. Approval of Fletcher-Reinhardt Proposal – Switchgear for Red Bud Business Park Development

Motion made by Council Member Guebert, seconded by Council Member Donjon, to authorize approval of the quotation from Fletcher-Reinhardt Co. and to place the order for the switchgear for the Red Bud Business Park. The vote was as follows: Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye; DeMond, aye; Nevois, aye. Motion carried.

3. Approval of Proposal from Vandevanter Engineering – Piping Rehab and Check Valve Replacement

Motion made by Council Member Guebert, seconded by Council Member Piel, to authorize approval of the proposal from Vandevanter Engineering for pipe rehab and check valve replacement at the water plant for $13,577. The vote was as follows: Piel, aye; Guebert, aye; Rheinecker, aye; DeMond, aye; Nevois, aye; Donjon, aye. Motion carried.

E. Zoning Committee - Meeting March 17, 2025

Nothing to report

F. Cultural Committee - Meeting March 17, 2025

1. Approval of Request from United for Life to Meet from 10AM 11AM at the Four-Way Stop – List of Dates Provided

Motion made by Council Member Guebert, seconded by Council Member Piel, to authorize approval of the request from United for Life to gather at the four-way stop gazebo area on the first Saturday of April – October 2025. The vote was as follows: Guebert, aye; Rheinecker, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye. Motion carried.

G. Recreational Facilities – Meeting March 17, 2025

1. Splash Pad Sign

Chief Brittingham said he would like the “No Guns/Knives” emblem added to the splash pad rules signage.

Motion made by Council Member Donjon, seconded by Council Member Piel, to authorize approval of the proposed splash pad rules signage adding the “No Guns/Knives” emblem to the sign. The vote was as follows: Rheinecker, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye. Motion carried.

2. Ratz Park Parking Lot

Using MFT funds and delaying the project or using park funds and

starting on the project now was discussed.

Motion made by Council Member Donjon, seconded by Council Member DeMond, to authorize approval of Option A – Initial Plan, plus adding the retaining wall on the west side of the Ratz Park parking lot as recommended at the March 17, 2025, committee meeting. (Clerk Note: Recommendation made by Committee Member DeMond, seconded by Committee Member Nevois, to authorize approval of the Trost Plastics proposal for the Ratz Park dumpster enclosure, NTE $7,520.40; the Moore Asphalt, Inc. proposal to repave the Ratz Park parking lot, NTE $59,990 and the Moore Asphalt, Inc. proposal for Ratz Park dumpster pad, NTE $7,400. Carried

Recommendation made by Committee Chairman Donjon, seconded by Committee Member DeMond, to authorize approval to utilize Henry Thielen Funds to cover the cost of the Ratz Park parking lot project, which exceeds the amount in the capital plan, NTE $10,000. Carried) The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye. Motion carried.

H. Planning Commission – Meeting March 19, 2025

1. Special Use Permit for Evelyn Sue Sondag/The Mending Shop – Ordinance NO. 1557

Motion made by Council Member Piel, seconded by Council Member Donjon, to authorize approval of ORDINANCE NO. 1557: “AN ORDINANCE GRANTING A SPECIAL USE PERMIT UNDER TITLE XVII, CHAPTER 173 OF THE CITY OF RED BUD CODE OF ORDINANCES 2021” for Evelyn Sue Sondag/The Mending Shop at 607 S. Main Street. The vote was as follows: Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye; DeMond, aye. Motion carried.

Council Member Piel announced that John Holzum, who was present at the meeting, is the new Chairman of the Planning Commission.

I. Economic Development Commission – Meeting March 26, 2025 1. First Stage Fabrication, Inc. Loan Application

Motion made by Council Member Rheinecker, seconded by Council Member Nevois, to authorize approval of the First Stage Fabrication, Inc. loan of $140,000, secured with business assets, for a seven-year term with an interest rate of 3% under prime, determined at the time of completion of the loan. The vote was as follows: Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye; DeMond, aye; Nevois, aye. Motion carried.

2. Kristen Rahn Loan Application Update

Council Member Rheinecker said the city now has the first on all three properties and releases from the two banks involved for the Kristen Rahn loan. Coopers are working on loan documents. Ms. Rahn plans to be in town on April 18th to sign the documents. Coopers will serve as the escrow agent on the account and will receive 1/2% of the loan for administrative fees and $50 per draw fee, from the $550,000 loan.

J. Parks and Recreation Committee – Meeting March 5, 2025

1. Accept Brad Mayberry’s Resignation from Parks and Recreation Committee

Motion made by Council Member Donjon, seconded by Council Member DeMond, to authorize approval to accept Brad Mayberry’s resignation as Chamber Representative from the Parks and Recreation Committee, as his term on the Chamber Board has ended. The vote was as follows: Piel, aye; Guebert, aye; Rheinecker, aye; DeMond, aye; Nevois, aye; Donjon, aye. Motion carried.

2. Approval of Appointment of Matt Shields to Parks and Recreation Committee

Motion made by Council Member Donjon, seconded by Council Member Nevois, to authorize approval to appoint Matt Shields as Chamber Representative to the Parks and Recreation Committee. The vote was as follows: Guebert, aye; Rheinecker, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye. Motion carried.

X. Old Business

None

XI. New Business

A. Review of April Calendar

There will be a hearing at the Planning Commission meeting on April 15, 2025. Economic Development will meet only if a pending micro loan application comes in time.

B. Accept Brenda Salger’s Resignation from the Library Board

Council Member Rheinecker and Mayor Harbaugh thanked Ms. Salger for her years of service to the Library Board and the informative history in her letter of resignation.

Motion made by Council Member Rheinecker, seconded by Council Member DeMond, to authorize approval to accept the resignation of Brenda Salger from the Library Board, after forty years. The vote was as follows: Rheinecker, aye; DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye. Motion carried.

C. Appoint Elizabeth Cowell as Red Bud’s Representative on Monroe Randolph Transit District Board of Directors

Mayor Harbaugh has resigned from the Monroe Randolph Transit District Board of Directors and has asked Liz Cowell to be Red Bud’s representative.

Motion made by Council Member Nevois, seconded by Council Member Guebert, to authorize approval to appoint Elizabeth Cowell as Red Bud’s Representative to the Monroe Randolph Transit District Board of Directors. The vote was as follows: DeMond, aye; Nevois, aye; Donjon, aye; Piel, aye; Guebert, aye; Rheinecker, aye. Motion carried.

D. Other Comments

None

E. Adjournment

Motion made at 6:25 P.M. by Council Member Rheinecker, seconded by Council Member Piel, to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

https://www.cityofredbud.org/uploads/3/8/4/1/38410823/council_meeting_040725.pdf

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